Administration Manager

5 days ago

Altona, Australia Vicinity Centres Full time

W_
- e are Vicinity Centres. You may not recognise the brand but we’re sure you’ll know some of our destinations, from the iconic Queen Victoria Building in Sydney to Chadstone - The Fashion Capital, our seven DFOs, and much loved centres that are the hub of each of their communities. All in all, we operate over 60 centres across Australia._

Role purpose

The key purpose of the Administration Manager is to provide high quality service and the accurate financial administration of expenditure and income transactions at the Centre level across multiple business units. This will include, but not limited to:

- Shopping centre monthly reporting timetable
- Reviewing & matching of invoices
- Procurement
- Monthly sales process
- Gross audited sales
- Tenant billings & recharge calculations in accordance with lease requirements
- Account reconciliations
- Non-tenant process
- Tenant debt processes
- Public liability Insurance
- Development of the Administration Assistants at Centre level
- Day to day requirements of Centre Management

This role is pivotal to the financial efficiencies of the state portfolio and is integral in delivering exemplary customer service and professionalism to all stakeholders, helping to bring the Vicinity brand to life.

What will you bring?

You will demonstrate a strong background in financial administration, bookkeeping and reporting. You will be adept at the management of monthly reporting timetables, accounting software, billings recharges and receipting, reconciliations, debt management, and process efficiencies. You will have excellent communication and customer service skills, and be professional, efficient, and responsive at all times. You will have an innate ability to adapt to change in systems, policies and procedures. Importantly, you will have experience within an environment where the customer experience is at the centre of everything you do.

What will success look like?

We Imagine a Better Way
- You consistently role model the values and behaviours.
- You are innovative and champion new ideas, facilitating changes to improve customer outcomes.
- You are forward thinking and take action to make the centre administration processes better, easier and more enjoyable for a positive customer experience.

We Embrace Difference
- You advocate equal opportunity, challenging assumptions to create a diverse workforce.
- You promote cohesion throughout the centre’s operations team through leadership, coaching, mentoring and creating an environment where every team member has a voice.
- You understand and show respect for the diversity of the Vicinity community.

We Always Collaborate
- You engage and communicate with your team, consistently and effectively sharing information.
- You proactively develop a welcoming team environment where team member feel supported and valued.
- You influence and manage key stakeholders to ensure better outcome for our customers.

Why Vicinity?

Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:

- Flexible working options
- Birthday leave & purchased additional leave
- $1000 worth of VCX securities rewarded for eligible team members
- Internal mentoring program
- Generous Parental Leave
- Our _
- values cultivate a culture that encourages our 1100+ team members to be adaptable, agile, resilient and passionate. At Vicinity we embrace difference. We are committed to creating an inclusive work environment that supports diversity and flexibility._
- Note:_
- To_

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