Executive Assistant

12 hours ago

Auburn, Australia Abergeldie Complex Infrastructure Full time

**About Us**

Abergeldie is a locally owned contractor with 30 years’ industry experience in Australia and New Zealand. We design and deliver projects in the Water, Bridges, Transport, Underground, Energy and Remediation industry sectors. Projects include dams, bridges, tunnels, water and wastewater treatment process facilities, rail infrastructure, mining infrastructure, electrical substations, marine works and pipeline rehabilitation: the complex infrastructure needed to build better communities.

**ABOUT THE ROLE**
We have an exciting opportunity for a seasoned Executive Assistant / Office Manager to join our growing business Based at our Head Office in Regents Park, this full-time office-based role offers the chance to support our CEO and Executive General Managers.

**Key Responsibilities Include**:

- Provide administrative and extensive diary management support to the executive team, including preparation and coordination of the CEOs meetings, calls and agendas for various internal and external client meetings.
- Manage and prioritise workflows including preparation of board and executive reports and meetings.
- Ensuring matters for attention are dealt with in a professional and timely manner.
- Exercising judgement and confidentiality in prioritising, sorting, and drawing attention to urgent correspondence.
- Oversee travel and accommodation bookings for the executive team.
- Ensure head office requirements are met as office manager including meeting room management and all office management requirements.
- Oversee travel and accommodation bookings for the executive team.
- Coordination of events for head office, Christmas and annual business planning conferences.

**ABOUT YOU**
- Previous experience in an executive administration role managing competing priorities all whilst maintaining a positive and flexible approach.
- Strong writing skills (correspondence, policies, and reports) and verbal communication skills are essential.
- Excellent stakeholder engagement and credibility in working with senior stakeholders will see you succeed in this role.
- Always maintain discretion and confidentiality.
- Demonstrated ability to be resourceful, pre-emptive, and problem solve.
- Advanced MS Office skills (Word, Excel, Visio, and PowerPoint)
- Eye for details and awareness of company branding guidelines.
- A flexible and adaptable approach, self-motivated and thrives in an autonomous and busy company.

**Why you should work with us**

Our people are what make Abergeldie successful, and we make sure that this is the kind of place where great people enjoy working for the long term. We have a range of employee benefits including the Abergeldie Bonus Scheme, where all eligible employees share in the benefits of the projects they have helped to deliver. When we deliver winning projects, we celebrate success together

**#bestpeople #bestdelivery #bestplanning

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