Administration Officer

**Defence SA**
**Job reference**: 685620
**Location**: 5000 - ADELAIDE
**Job status**: Ongoing
**Eligibility**: Open to Everyone

**Opportunity**

An exciting opportunity for professional and enthusiastic Administration Officer to provide timely, confidential and professional administrative support services to help grow the defence and space sectors in South Australia.
We are seeking an enthusiastic and experienced Administration Officer to join the team. Reporting to the Director Corporate Services, the successful applicant will receive work direction from various business units to support the efficient administrative functions of the agency.

**About Us**

Defence SA is a key economic development agency within the South Australian Government focused on defence industry development. As well as the DIP, Defence SA is also responsible for defence industry matters, Veterans SA, and the South Australian Space Industry Centre. Collectively, the agency advocates and supports the defence and space industry and veterans within South Australia.

South Australia is recognised as the Defence State with approximately $90 billion worth of federal defence projects, including the Future Submarine and Future Frigate programs. South Australia is also home to a thriving space industry. In this role, you will be able to be involved in growing the defence, space and cyber eco-systems in the state.

**Benefits**

Defence SA is a small and agile agency which provides employees with challenging and rewarding work and great opportunities for learning and development and flexibility.

**Role Purpose/Context**:
The Administration Officer reports to the Director Corporate Services and is responsible for the following activities across Defence SA:

- Undertake general administrative duties including filing, printing and collating documents, utilising the agency’s electronic records management system (Objective).
- Arrange and acquit interstate and international travel including bookings and itineraries for travel and accommodation, arranging finance and ensuring credit card access.
- Manage team purchasing including preparation of purchase orders, collating receipts and processing invoices using the Basware financial management system.
- Arrange venues and catering for team meetings and special functions.
- Experience in the use of Microsoft Office suite products, particularly Outlook, Word and Excel, and other relevant administrative systems with the ability to adapt to changing technologies.
- Support office opening and closing procedures.
- Provide support to team members for key activities such as the Defence South Australia Advisory Board meetings, major events and VIP visits.
- Undertake administrative functions in support of the Defence SA office operations and other Administrative Officers including answering telephones and reception duties and general office support.
- Assist in the management of all inbox enquiries - Space, Enquiries, Accounts.
- Provide relief support in the absence of other Administrative Officers.

**Key Selection Criteria**:

- Experience in providing a range of confidential administrative services including preparing and reconciling invoices and purchase orders, travel expenditure and monthly credit card statements for payment.
- Experience in organising travel arrangements, preparing itineraries and accommodation, coordinating arrangements for meetings, conferences and official functions.

**Our Commitment to Diversity**

**Special Conditions**

This is an ongoing position with a six month probation period. The incumbent is required to enter into an annual performance agreement. Work outside of normal hours may be required in times of peak activity.

**Enquiries**

Contact: Ilona Horan, Director Corporate Services
Phone: (08) 7133 9312

**Application requirements**

If you are interested in this opportunity, please submit your resume, together with a Covering Letter (no more than two pages) outlining your skills and experience giving consideration to the key selection criteria and the experience and skills listed in the role description. Applicants must include the contact information of at least two referees with one being your immediate supervisor/manager and a completed “Pre-Employment Declaration in the SA Public Sector” form.

**Applications close**: 07/08/2025 08:30 AM