Finance/contract Support Analyst

**Finance/Contract Support Analyst : 6 months Contract**

**Job ID**
- 181239**Posted**
- 21-Aug-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Accounting/Finance, Facilities Management, Purchasing/Procurement

**Location(s)**

Melbourne - Victoria - Australia, Sydney - New South Wales - Australia

**We Look forward for you to join us**
- Hybrid working arrangement
- Mon -Friday (9 am -6 pm)
- Support APAC coverage - Australia, Singapore, Malaysia, Japan, Hongkong
- Maybe required to visit site across Sydney/Melbourne
- Fixed Term Contract -Full time (6 months) -likely to conversion to Permanent

**About the role**:
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract/Finance Analyst to join the team located in Sydney, Australia.
The main responsibility of this role is to provide leadership to the client account, financial and administrative support to the Account Director and Finance Manager

**What You’ll Do**:
Finance
- To assist with the control of all financial and commercial aspects of contracts within the business unit, this includes but not limited to:

- Managing invoice pool ensuring all invoices are assigned correcting Q codes and supporting the CS team with clearing overdue invoices.
- Monitor the contracts OPO’s over 60 days and support resolving issues.
- Monitor the contract’s debt and support both Contract Managers and Contract Support on resolving issues.
- Monitor the contract’s Work in Progress to ensure everything is current and support in closing out aged WiP
- To prepare and issue weekly and monthly metrics document and give updates on team meeting
- Support with Month End tasks where needed
- Prepare accurate reports for the Portfolio which feed into Business Unit reports in line with strict monthly company timetable including full Profit & Loss account with analysis and commentary, Balance Sheet extracts and reconciliations, and detailed Project Profitability reporting
- Raising vendor POs & support with monthly billing to client
- Commercial / Operation
- Must have understanding in the requirements & ensuring best practices for the contract such as Terms & Conditions, Purchase Orders, Invoices etc
- Ability to discuss and challenge contractual and commercial matters during discussions with clients and also internal stakeholder
- Organise & attend Contract Reviews and contribute sharing best practice for improvements

Procurement
- Assisting BU Procurement Team for contract-related renewals for subcontractors
- Onboarding of BU overhead & new contracts' vendors
- Co-owning knowledge in MySupplier & provide training when required

People / Contract Support
- Ensure Contract support new starters have all systems set up and necessary training has been carried out
- Plan and lead regular Contract Support Meetings
- Ensure use of best practice, communication and understanding of key business messages through site visits

QHSE / Reliability
- Systems administrator for CBRE platforms like 4sight, CERM Quantum & QHSE Gateway
- Ability to support SMEs to grant access to any new joiners
- Helping to collate data for reports within each Contract if necessary

**What You’ll Need**:

- Minimum 3 -6 years experiences in related field being in Finance/Accounting basic invoices/billing/purchase order
- Education: Accounting/Finance/Business Management or related field
- Good communication skills - confident to speak with diverse and multiple stakeholders
- Preference: Chartered Accountant (current/in progress)
- Good proficiency in Microsoft Excel - basic formulas, pivot table, v-look up etc
- Meticulous, data driven & proactive - key strength