Regional Support Business Coordinator

3 days ago

Sydney Olympic Park, Australia OneSchool Global AU Full time

About the Role
The Regional Business Support Coordinator plays a key role in ensuring efficient administrative and operational support across the region. This role coordinates a broad range of functions - including facilities, transport, workplace health and safety (WHS), procurement, inventory, helpdesk, events, communications, policies, and customer inquiries. Working independently within the Operations team, the Regional Business Support Coordinator supports the Regional Director, Project Coordinators, and other staff as needed, ensuring smooth of day-to-day activities and contributing to overall operational excellence.
About IUs
OneSchool Global is one of the world’s largest, truly global schools, with over 9000 students, 125 campuses and 2000 staff operating across 20 countries
What you'll be going
Executive Assistant Support
- Attend management and project meetings, preparing agendas and capturing accurate meeting notes.
- Manage calendars, schedule meetings, and coordinate invitations.
- Track and follow up on action items to ensure timely completion.
- Coordinate department travel and campus visit arrangements.

Operational Administration & Support
- Deliver administrative support across regional operations, ensuring compliance with policies and procedures.
- Coordinate workplace facilities, transport logistics, WHS processes, and campus and operational initiatives.
- Support transport related tasks including vehicle registration, maintenance reminders, procurement tracking, disposals, driver inductions, fleet audits, and insurance summaries.
- Coordinate initiatives related to student and staff uniforms, campus canteen services, and staff benefits/memberships.
- Manage inventory tracking and procurement processes, including purchase orders, supplier coordination, invoice processes, and expense reconciliation.
- Assist with onboarding and offboarding, ensuring proper management of accounts, devices, and access.

What You'll bring
- Proven Administration experience with strong organisational, interpersonal, customer service and communication skills.
- Strong administration, organisational, and multitasking abilities.
- Proficiency in Microsoft Office 365, SharePoint, and digital collaboration tools.
- Strong verbal and written communication skills.
- Effective problem-solving and analytical thinking, with the ability to work autonomously.
- Customer-focused approach with efficient inquiry management.
- Solid understanding of operational processes, WHS, procurement, and compliance frameworks.

What's in it for you
- Our state-of-the-art facilities include end-of-trip amenities.
- Enjoy hybrid working arrangements.
- Daily free catered lunches from our onsite cafeteria.
- Onsite free barista made coffee.
- Free parking just a short walk from our office.
- Get free and discounted tickets to sporting, music, and entertainment events at Sydney Olympic Park.
- Access ongoing training and development as you desire.
- Join a highly collaborative and supportive national and global team.
- Our School has a clear vision, and our values are the heart of everything we do. Our culture is supportive and dynamic, and our success is enabled by an engaging, passionate team approach.

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