Scheduling Coordinator

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ABOUT US
The Salvation Army is one of Australia’s largest and most-loved charities, helping thousands of Australians every year find hope in the midst of all kinds of personal hardship. The Salvation Army offers the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need help most.
- Join one of the most loved charities in Australia
- Full Time 12 month contract
- Generous NFP salary packaging benefits
- Supportive professional team environment

We are looking for a Scheduling Coordinator to join our friendly and dedicated national aged care scheduling team for a period of 12 months. This is a full-time position located in Riverview, Queensland, 4303.

ABOUT THE ROLE

The Scheduling Coordinator is responsible for the effective management, coordination, and data entry of rosters within the organisation. You will be part of a dedicated team of 7, looking after 3 to 4 sites (aged care centres) with an average of 250 staff in total.

This position includes supporting the Team Leader with team management.

Specific tasks include:
Rostering
- Maintaining daily staffing sheets
- Ensuring that the Centre is fully staffed for the work fortnight
- Replace any unplanned vacant shifts
- Prepare future rosters for coverage of planned scheduled absences
- Post Roster a minimum two weeks in advance as per EBA

Payroll
- Clearing daily timekeeping functions and exceptions
- Ensure payroll deadlines are met
- Update KRONOS with all leave requests
- Processing fortnightly payroll
- Liaise with payroll regarding employee queries

ABOUT YOU

To be successful in this role, ideally you will have:

- An appreciation of and the ability and willingness to promote and support the values and ethos of The Salvation Army.
- Demonstrated relevant experience in a similar position
- Knowledge of the aged care industry
- Highly developed secretarial, administrative/organisational skills
- An understanding of and a commitment (or the ability to rapidly acquire) to the Commonwealth Accreditation of aged care facilities.
- Highly developed time management and work prioritisation skills with an ability to work unsupervised for extended periods of time
- Excellent communication skills with work colleagues, professional people and general public
- Ability to work as part of a team and liaise with people at all levels
- Ability to meet deadlines
- An understanding and commitment to EEO, Affirmative Action, Anti-discrimination and harassment free workplaces
- Well mannered, confident disposition
- Problem solving skills
- Customer focused, service oriented approach

Nice to have:

- Certificate III in Business Administration
- Kronos scheduling system Knowledge
- Previous experience working in an aged care environment structure
- Previous experience as a Receptionist/Administration background highly desirable.

**BENEFITS**:
Benefits of working for The Salvation Army (TSA) Aged Care include:

- Values-driven large NFP aged care organisation
- Excellent salary with access to not-for-profit salary packaging & meals and entertainment benefits (save on tax)
- Flexible work arrangements supporting you to achieve work-life balance
- Paid parental leave
- Access to financial, retail and lifestyle discounts and benefits
- Learning and development to support you in your role
- Employee assistance program
- RDO available one day per month
- Please note: a current Influenza vaccination and evidence of the COVID-19 vaccination are a requirement of employment at The Salvation Army Aged Care._
- The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. _
- We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. W_
- The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check._
- The Salvation Army has a mandatory vaccination procedure _
- to ensure the safety and wellbeing of our community_
- and works in areas covered by Public Health Orders requiring vaccination. _
- We value Integrity, Compassion, Respect, Diversity, and Collaboration_