Business Operations

6 Strong values define our culture and help us executive Novartis strategy in line with our mission and vision. These values and behaviors are Innovation, Quality, Collaboration, Performance, Courage and Integrity.
- Bringing life-changing medicines to millions of people, Novartis sits at the intersection of cutting-edge medical science and innovative digital technology. As a global company, the resources and opportunities for growth and development are plentiful including global and local cross functional careers, a diverse learning suite of thousands of programs and an in-house marketplace for rotations and project work. With strong medicines pipeline our current transformation will not just deliver growth for our business but continue to allow us to bring innovative medicines to patients quickly.
- As part of the IMI transformation, we have a newly crafted position of Business Operations and Third Party Engagement Specialist supporting the business. You will report directly to Business Operations Manager (yet to be appointed).
- As Business Operations and Third Party Engagement Specialist, you will have the capability to enable the operations team and broader business to achieve its operations related objectives, resulting in on-time external vendor payments & processing. The Training & Operational Governance Lead supports local and global system compliance, associate learning and keeping up-to-date with local and global training requirements to achieve the 90% completion KPI.
- Your responsibilities include, but not limited to:
- Create / Update Vendors database (SIM), TPRM (Risk Assessment), create purchase orders (e-Shop) and ongoing management, goods receipt all incoming Invoices, liaising with activity owners as needed as well as interaction with Vendors Payment Queries
- Attend TA monthly budget meetings, updating PO/activity as required, prepare coding sheets, coding sheets & non PO invoices as well as Contractor POs and ongoing management as needed (Dependent on GDD)
- Manage Virtual Up4growth assistant as required, maintain new starter role activation, upload and maintain curriculums
- Attend monthly local AU learning responsible meeting and Global learning responsible monthly meetings as well as responsible for yearly audit on local curriculums and content, troubleshoot and resolve user issues & queries
- Manage enrolments for Medicines Australia for the IM division and manage Medicines Australia queries relating to editions and completion status
- Attend Quarterly MA Coordinator meetings run by Medicines Australia, roll out and manage new edition training to the business, reporting for training compliance & updates
- Follow up with non-compliant MA associates via line managers, Condor Management, follow up, compliance & updates
- ESOPS Management - SOP Manager and SOP Co-Author roles as required, managing SOP workflows through ESOPS as required as well as work with the Global team to identify any unresolved issues or system glitches

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

**Minimum requirements**
- What you’ll bring to the role:
- Highly developed written and verbal communication skills.
- Demonstrated ability to multitask, prioritise and manage competing deadlines.
- Ability to identify problems and take corrective actions.
- Strong financial analytical skills
- Ability to solve problems and gain cooperation through discussion and teamwork
- Experience with eShop, SIM & VIM, ESOPS and Condor
- Keen eye for detail, ability to work independently and as part of a team
- Knowledge of GxP systems and processes as well as system-savvy and extensive exposure to databases, learning systems and platforms such as LMS

transformingforgrowth
- Why Novartis?
- 766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.
- We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
- We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying
- Imagine what you could do here at Novartis**Division**
- PHARMA

**Business Unit**
- AMAC

**Country**
- Australia

**Work Location**
- Sydney

**Company/Legal Entity**
- AU Pharma Pty Ltd

**Functional Area**
- Facilities & Administration

**Job Type**
- Full Time

**Employment Type**
- Regular

**Shift Work**
- No

**Early Talent**
- Yes