Accounts Payable

Location: Melbourne | Northern Metropolitan

Job type: Part time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Finance

Reference: 1457360

**Selection Criteria**:
**KSC 1 -** Demonstrated ability to operate Department of Education software systems, including CASES21 Finance, Assets and Admin modules including accounts receivable and payable, and student and staff records, AIMS (Asset Information Management System), Compass system and Compass financial modules.

**KSC 2-** Demonstrated initiative and organisational skills including the ability to maintain office systems to ensure the continued smooth operation of the school, determine priorities and meet deadlines

**KSC 3 -** Excellent interpersonal skills and communication skills, in particular the ability to relate to a wide range of people in a school environment and school leadership, and the ability to maintain confidentiality.

**KSC 4 ¿** Demonstrated ability to work independently, flexibly, and constructively in a team, within a busy environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices.

**KSC 5 -** A commitment to professional learning and growth for both self and others within the team.

**Role**:
Attendance requirement for this position is on an Ad Hoc basis as required and negotiable.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Role **Description**

To work with the guidance of the Principal, Assistant Principal and Business Manager to deliver administrative services to Fitzroy High School, 7
- 10 Campus and Wurun Senior Campus. Liaise closely with the Principal, Assistant Principal, Wurun Campus Principal and the Business Manager accounts payable functions and accounts receivable functions ensuring they comply with regulatory and legislative requirements and department policies and procedures.

**Responsibilities**
- Willing to have training in the finance area of CASES21: Accounts Payable/receivable
- Responsible for Fitzroy High School, 7
- 10 campus and Wurun Senior Campus payment methods, invoice payments, liaising with external stakeholders in relation to invoices
- Processing AIMS invoices through CASES21
- Responsible for the entry and coordination of the requisitioning and purchase orders and issuing procedures in the office.
- Responsible for School Westpac corporate credit cards reconciliation each month.
- Responsible for Bank Reconciliation each month
- Responsible for End of Month procedures as set out by Department of Education
- Provide support to school¿s administrative staff including receipting and purchase order queries.
- Manage parent payments via Compass, including establishing payment pl