Administration Officer

**Department of Human Services**
**Job reference**: 634521
**Location**: 5000 - ADELAIDE, 5094 - CAVAN
**Job status**: Short Term Contract
**Eligibility**: Open to Everyone

**Role Highlights**
- Be part of a team that drives inclusion initiatives for DHS
- Diverse and inclusive culture
- Provide a range of services to promote wellbeing of young people

**About the Business**

Our Community and Aboriginal Partnerships Division helps to build community safety and wellbeing by providing support and services to children, young people and families, including those involved with the youth justice system, remote Aboriginal communities, people who are homeless or at risk of homelessness, and people with complex and exceptional needs. The division also leads the department's Closing the Gap efforts.

**Role Details**

The Administration Officer is a role within the Business Services Unit and is accountable to the Team Leader, Administration for:

- Providing an administrative service which contributes to the efficient operations of Youth Justice, including providing human resources and information and facilities support
- Undertaking a range of financial related tasks.

Key outcomes and accountabilities:
1. Provide administrative service related to human resources, financial services, facilities management, travel requirement, fleet management and information systems and technology within Business Services and provide support to other Youth Justice Business units as required.
2. Process payment of accounts and follow up of vendor enquiries, maintain petty cash, advance account, undertake recoups and bank reconciliations and undertake other financial services involving clients support services, including recording on spreadsheets.
3. Assist in the development and implementation of appropriate records management procedures, archiving and retrieval of all business unit and client files.
4. Maintain inventories and records on asset management and undertaking basic installation and maintenance of computer and office equipment and provide staff with training assistance and advice in all areas related computer usage and difficulties encountered.
5. Maintain staff records, preparing reports, and minutes, providing advice on a range of business procedures and related issues and liaising with the other teams within Business Services.
6. Assist in the development of appropriate emergency management and business continuity strategies and procedures with respect to DHS business and assist to deliver all relevant Workforce Health and Safety requirements.
7. Assist in the design and development of new computer reports, update and enhance reports, undertake analysis and implement new systems.

**Special Conditions**

National Police Check required.
Employment-related Screening Check required.
Some out of hours work may be required.
Some interstate and intrastate travel may be required.
Must hold a current Australian issued driver’s licence (equivalent to minimum class C).
Experience with Basware, Chris21 and public sector administrative systems would be highly desirable. Proficiency with Microsoft Excel would also be highly regarded.

**Role Status**: Term up to 28/03/2025

**Salary Range**: $58,709-$63,154 (ASO2)

**Location**: Riverside, CBD and Kurlana Tapa Youth Justice Centre, Cavan

**Diversity and Inclusion**

DHS is committed to making our services and workplaces safe and inclusive for all people and ensuring the full diversity of the communities we serve are represented in our workforce, including Aboriginal and Torres Strait Islander people, people with disability and/or neurodivergence, young people, older people, culturally and linguistically diverse people, LGBTIQA+ and gender diverse people.

Aboriginal and Torres Strait Islander people are encouraged to apply. We also celebrate the many strengths and skills people with disability and/or neurodivergent people bring to our workplace and acknowledge our role in ensuring a supportive work environment for people with disability and/or neurodivergent people to thrive in.

**Applications close**: 27/11/2024 11:30 PM