Executive Assistant to Gm, South Australia

More than your typical EA role - a varied and challenging role

An exciting opportunity for an energetic and highly skilled individual to join a client focused firm where customer service is a priority. This position will see you providing executive support to South Australia’s Regional General Manager (RGM).

This role is available with flexible hours, between 32 - 40 hours weekly with an opportunity for a hybrid working arrangement.

**Acting as the first line of support to our leader of nearly 250 employees across Science, Technology, Engineering, Architecture and Business Operations, you will be responsible for**:

- Managing the RGM’s complex and ever-changing diary by negotiating meetings and timelines for key deliverables, ensuring conflicting appointments are prioritised
- Attending management and project meetings, recording minutes and action items
- Coordination of Regional Leadership Team meetings
- Supporting the RGM with the preparation and editing of correspondence, presentations and memorandums
- Expense reconciliation and travel arrangements (as required)
- Events management - arranging and supporting internal events/functions/team events, including facilitation of Microsoft Teams Live Events
- Facilities management - managing building repairs and maintenance, including coordinating contractors and regular liaison with building management
- Direct reports - Reception - oversee Reception activities and provide input into performance evaluations

**What would you bring to the team?**
- At least 5 years’ experience as an Executive Assistant, ideally in a professional services environment
- Advanced language and writing skills, with the ability to develop and edit content for correspondence, presentations and papers
- High level proficiency in MS Teams and MS Office suite
- Flexibility to operate as a resourceful team player, but also be extremely effective independently
- Ability to prioritise own workload effectively, use initiative and have strong attention to detail
- Proven ability to handle confidential information with discretion
- A proactive and innovative approach to problem solving with strong decision-making capability

There may be government or client requirements which require an up-to-date COVID-19 vaccination for this position.

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.

We respectfully ask that no agency resumes be presented at this stage.

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**Why GHD?**

Being the best we can be is in our culture.
We are a family of smart, innovative and creative problem solvers. In our employee-owned company, everything feels like it matters more. Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.

**Our commitment to you**

Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another. We will support your needs by giving you the tools to do your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.

**Who we**
**are**

We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals, yet we are proudly ‘One GHD’ across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region. Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.