Junior Executive Assistant

2 weeks ago

Rosebery, Australia By Charlotte Full time

**About us**

We believe in the transformative power of connections. At the heart of everything we create is the belief that true connections have the power to transform lives. Whether it’s the bond between loved ones, a deep connection to oneself or the ties that uplift and inspire, these moments of connection shape who we are.

We believe in turning moments into lasting memories, and personal expressions into universal symbols that empower, inspire and connect us to what matters most. Together we unfold one’s inner strength and brilliance. Like a lotus blooming towards the light we encourage one another to uncover their potential, step by step.

**About the role**

An exciting opportunity has opened up at the by charlotte head office for a Junior Executive Assistant to support two executive leaders and ensure the smooth-running of our office and facilities. On a day to day basis you will:

- Optimise the effectiveness and efficiency of executive leadership time and attention.
- Schedule appointments, managing calendars, and coordinating meetings for executives.
- Organise travel itineraries, booking flights and accommodations, and manage related logistics.
- Prepare agendas, taking minutes, and coordinating logistics for meetings.
- Liaise with external stakeholders on behalf of the executive leadership team as directed.
- Track and expense invoices and receipts, and assist with other approved financial tasks as directed.
- Provide ad-hoc personal assistance to executives as required.
- Plan and executive events for executives, and the company in collaboration with the People and Culture Team.
- Oversee office and facilities management, maintenance and administration to the highest standard.
- Handle sensitive information with discretion and maintain confidentiality.

**About You**
- 1-year experience working in office administration or a similar role
- Previous experience in calendar management and minute-taking
- Experience working closely with C-suite executives
- Proficient in Microsoft office
- High attention to detail
- Proactive, highly organised and able to multitask

**Perks and benefits**
- Generous by charlotte gifts and discounts
- Wellbeing program and services
- Calendar of celebration events
- Team bonding events
- Dog-friendly office space

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