Personal Assistant

1 week ago

Sydney, Australia WiSE Medical Full time

**Role** **Description**

The WiSE Specialist Emergency Clinic is looking for a Personal Assistant to provide secretarial and administrative support in an organised and efficient manner. This role will require liaison between multiple directors and key stakeholders across the business and externally.

This role will require you to work closely with 2 Directors, and administrative, accounts and clinical leaders across the business, assisting with daily administrative tasks and scheduling, to project & event management.

**Core responsibilities will include**:

- Acting as a point of contact between the directors, staff and clients of the business
- Drafting and distribution of correspondence between staff, doctors and external agencies
- Managing calendar & diary and scheduling meetings and appointments
- Managing important tasks and deadlines
- Credentialing of new doctors and team members
- Dictation and minutes during meetings
- Making travel arrangements
- Sourcing office supplies and other ad-hoc
- Maintaining a filing system
- Ad-hoc administrative duties as requested by team members
- Organising networking and other events

**Requirements**:

- Prior work experience as an Executive Assistant or similar role
- Attention to detail
- Proactive and autonomous approach to work
- Knowledge of office management systems and procedures
- MS Office & English Proficiency
- Ability to multitask and prioritize workload
- Excellent organisation skills
- Excellent verbal and written communication skills
- Discretion and Confidentiality

This role will be hugely important in the expansion and efficient functioning of our rapidly growing healthcare practice, and we are looking for enthusiastic, proactive and passionate professionals.
- Experience in administration
- Experience with Microsoft Office products
- Secretarial experience
- Proficient English language skills
- Full working rights in Australia
- Experience as a personal assistant
- A current Australian driver's licence

**Salary**: $60,000.00 - $65,000.00 per year

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus

Work Authorisation:

- Australia (required)

Ability to Commute:

- Sydney, NSW 2000 (required)

Ability to Relocate:

- Sydney, NSW 2000: Relocate before starting work (required)

Work Location: In person

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