Administration Officer

3 days ago

Brisbane, Australia Transport and Main Roads Full time

**Some of your responsibilities will include**:
Work with Business Officer and assist financial processes for the unit including:

- Assist with accounts payable/receivable, liaising with clients and other general admin duties.o Assist in creation of internal financial and management reports.
Offer a high level of confidential administrative/secretarial support to the Directors (2) and the Legal Services team including:

- Manage incoming phone calls and direct enquiries appropriately.o Assist with document preparation in line with departmental standards and specified timeframes.o Maintain an efficient and confidential filing system in accordance with the department's Recordkeeping guidelines.o Accept service of subpoenas and manage other incoming legal correspondence received via internal mail.o Coordinate organisation of meetings and other events such as workshops or forums.o Assist in preparation of confidential legal documents.
**Aid the unit for all general administration duties including**:

- Service Centre Online and IT requests.o Stationery requests and management.o General office equipment management.
**Assist in Recordkeeping Duties by**:

- Creating, administering, and archiving files in the department's Document Management System (DMS) and the Legal Practice Management System.
Applications to remain current for 12 months
**Job Ad Reference**: QLD/593840/24
**Closing Date**: Thursday, 10 October 2024This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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