Office Administrator

**ABOUT TEMENOS**

Temenos powers a world of banking that creates opportunities for billions of people and businesses everywhere. We have been doing this for over 30 years through the pioneering spirit of our Temenosians who are passionate about making banking better, together.

We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. We collaborate with clients to build new banking services and state-of-the-art customer experiences on our open banking platform, helping them operate more sustainably.

At Temenos, we have an open-minded and inclusive culture, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.

**THE ROLE**

**OPPORTUNITIES**
- You will ensure the office space, including meeting rooms and reception, is clean, organized, and well-maintained.
- You will act as the main point of contact for building management, security, mailroom, cleaners, and maintenance personnel to address office needs.
- You will coordinate office maintenance and repairs, ensuring office appliances and equipment (e.g., photocopiers, coffee machines, kitchen appliances) are in working order.
- You will manage mail, deliveries, and courier services, ensuring timely receipt and dispatch.
- You will oversee office and kitchen supply inventory, placing orders as needed.
- You will maintain and coordinate meeting room bookings, adjusting schedules when required for client or team meetings.
- You will issue and track office access cards, ensuring security protocols are followed.
- You will assist with new hire onboarding, including preparing welcome packs, issuing business cards, and setting up workstations.
- You will support office events and employee engagement activities, such as team-building events, training sessions, and catering arrangements.
- You will maintain health and safety records, including first aiders and fire wardens, ensuring compliance with relevant training.
You will provide general administrative support to HR and business teams as needed.

**SKILLS**
- You should have 2+ years of experience in office administration, facilities coordination, or a similar role.
- You should have strong organizational skills with the ability to manage multiple tasks efficiently.
- You should have excellent communication and interpersonal skills to liaise with internal and external stakeholders.
- You should have proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general tech-savviness.
- You should have a proactive and solution-oriented mindset, with the ability to work independently and as part of a team.
- You should have flexible, adaptable, and comfortable working in a fast-paced environment.
This role is ideal for someone with solid administrative experience who enjoys keeping an office running smoothly while contributing to a positive workplace culture.

**VALUES**
- ** Care**about the needs and priorities of the employees in the office
- ** Commit**to success and smooth operation of the office.
- ** Collaborate**with other teams and stakeholders to ensure seamless communication and efficiency.
- ** Challenge**yourself to keep Temenos at its highest level in the market.

**SOME OF OUR BENEFITS include**:

- ** Maternity leave**:Transition back with 3 days per week in the first month and 4 days per week in the second month
- ** Civil Partnership**: 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership
- ** Family care**: 4 weeks of paid family care leave
- ** Recharge days**: 4 days per year to use when you need to physically or mentally needed to recharge
- ** Study leave**:2 weeks of paid leave each year for study or personal development