Office Administrator

16 hours ago

Minto, Australia Easy Insulation Full time

We have an exciting opportunity for a highly motivated and capable Office Administrator to join our team in Minto. The primary focus of this role is to run the administration of a fast-paced (at times chaotic) family-run insulation business. This role requires a systemic approach and high attention to detail. You must be able to communicate effectively and work collaboratively.

Key Responsibilities include:

- Customer relationship management (CRM) using Pipedrive
- Managing daily tasks for team members
- Managing job schedule in Monday (eventually migrating to Outlook)
- Booking travel arrangements for staff
- General office duties, filing, maintaining a clean workspace
- Technology support, ensuring printer is serviced, Ipads and cameras charged and in working condition
- Invoice management
- Ensuring compliance documentation and certifications are kept up to date
- Creation of Safe Work Method Statements
- Manage fleet of 6 vehicles, repairs, registrations and insurances
- Process documentation
- Work alongside virtual assistant

**About you**

We are looking for a capable and highly effective Office Administrator who is:

- Computer literate with a focus on Outlook, SharePoint and Excel. Skills with Xero, Monday and Pipedrive (or any CRM) are desirable
- Methodical and has a high attention to detail
- Able to prioritise and multitask
- Capable of decision making, problem-solving and analytical thinking
- Able to demonstrate strong written and verbal communication skills
- Able to work autonomously and as part of a team
- Not afraid to challenge the status quo

**Salary**: $55,000.00 - $70,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Minto, NSW: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have any experience working in the building industry? And if so in what capacity?
- Have you worked with any Customer Relationship Management (CRM) systems before? And if so which ones?

**Education**:

- High School (Year 9-11) (preferred)

**Experience**:

- Office administration: 2 years (preferred)

Work Authorisation:

- Australia (required)

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