Executive Assistant

2 weeks ago

Melbourne, Australia BAE Systems Full time

At BAE Systems we are all systems go as we continue to drive innovation and seek passionate and talented people to join our business. We currently have an exciting opportunity for a dynamic Senior Executive Assistant to support our Chief Operating Officer.

**What this opportunity will mean for you**:

- Purposeful work where your efforts are recognized in an environment where you can thrive
- Joining an organisation that is passionate about developing some of the most impressive careers in the world
- Industry-leading flexibility options to unlock the talent and diversity of every individual
- Unique opportunities to contribute to programs of national significance whilst growing your skills
- A strong safety culture, inclusive teams and work to be proud of, underpinned by a compelling set of values

**Your new role**:
As a Senior Executive Assistant you will predominantly be responsible for the provision of confidential and effective executive assistant and administration support to the COO and Head of Sustainability.

**Core activities include**:

- Ensuring COO office meet their reporting requirements and responsibilities
- Arrange and support events, conferences, visitors and meetings
- Provide secretarial support at COO executive meetings including preparing agenda's & meeting pack, accurately taking minutes and recording actions and submit in a timely manner
- Manage forward planning to provide relevant preparation material/pre-brief for meetings as required
- Co-ordinating all travel and reconciliation of monthly expenses
- Develop sound knowledge of Company policies and standards
- Produce accurate professionally typed and presented documents, reports, presentation slides and correspondence
- Process incoming and outgoing mail, files correspondence and maintain confidential records
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of work for the team
- Build and maintain excellent relationships with both internal and external customers and a high level of responsiveness
- Maintaining confidential and sensitive information in the appropriate manner

**About you**:

- At least 3 years' experience in similar role
- Confident with decision making and excellent problem solving skills
- Excellent communication skills required, both written and verbal
- Advanced knowledge of Microsoft Office suites, especially in Outlook, Word, Excel and PowerPoint
- Team orientated with the ability to work with a variety of people
- Motivated self-starter with excellent time management skills and ability to prioritise workload

Please be aware that pursuant to different State government health directions, vaccination mandates regarding your ability to attend our Company sites may be applicable. Please be prepared to discuss your vaccination status with our recruiters as part of the recruitment process.
We are a 2021 Circle Back Initiative Employer - we commit to respond to every applicant.
Our culture
We are committed to building a diverse and inclusive environment where our people can thrive. For us that means ensuring that the voices and talents of our employees are valued and that everyone has a sense of belonging. We do not tolerate discrimination because of differences, such as age, ability, ethnicity, gender, gender identity or expression, religion, or sexual orientation.
If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

  • Executive Officer

    4 days ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Account Executive

    3 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per year

    About Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...

  • Digital Marketing Executive

    2 weeks ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Executive Assistant

    5 days ago

    Melbourne, Australia Sharp & Carter Full time

    Support the Head of People & Culture and CFO of a thriving organisation! - CBD location | Hybrid working arrangement - Competitive salary & great perks | Diverse & exciting role **About the role**: Supporting the Head of People & Culture and the CFO, the Executive Assistant will be responsible for providing comprehensive administrative support within a fast...

  • Senior Sales Executive

    2 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $120,000 - $180,000 per year

    Company Overview:This privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges.Backed by...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    5 days ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Save the Children Australia Full time

    **The Organisation** We believe good evidence and effective implementation have the power to solve our most pressing social problems. We are passionate about using our expertise to work with policy makers, practitioners and organisational leaders and funders to effectively use evidence to change lives for the better. We are an independent, not-for-profit...

  • Executive Assistant

    5 hours ago

    Melbourne, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $72,002 - $78,386 - Information and Communications Technology - Melbourne - VIC - Join a growing team that is leading the transformation of DCCEEW ICT - Flexibility to provide work life balance - Development opportunities and a dynamic environment **Who we are** The ICT Operational Services and Infrastructure Branch is responsible for the delivery...