Operations Assistant

1 week ago

Port Adelaide, Australia Focas Full time

23/06/2021

**Operations Assistant**:
**Job Responsibilities**:
**Operations Assistant Job In Port Adelaide,Australia**:

- Monitor validity of crew qualifications and certifications and maintain database of records
- Liaise with external vendors to coordinate travel booking and work permits for foreign seafarers and office staff as required
- Oversee the onboarding and offboarding process for seafarers
- Coordinate training, permits, inductions and site visits for management and stakeholders
- Assist in processing of invoices and creation of purchase orders
- Support technical management and vessels with maintenance of vessel certification systems
- Support the local office with adhoc administrative duties including coordination of catering, setting/tidying up of meeting rooms, arranging meetings and events, preparation of documentation, etc, as required

**Skills**:

- Demonstrated experience in administration and knowledge of clerical procedures and systems
- Exceptional communication skills with the ability to liaise with various internal and external stakeholders
- The ability to work effectively under pressure, manage priorities and meet deadlines
- High attention to detail and accuracy of work
- Experience in developing and streamlining processes and procedures
- Proficient computer skills and in-depth knowledge of MS Office Suite

It would also be beneficial if you have:

- Tertiary qualifications in business administration or a similar discipline
- Previous experience in the maritime industry

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**Job location**:
Port Adelaide,Australia

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