Aps5/6 Executive Support Officer

7 days ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
This Federal Government department is seeking an experienced
**APS5 or APS6 Executive Support Officer** to join this unique government organisation.

As the
**APS5 Executive Support Officer** you will be required to perform the following:
Under general direction undertake duties in accordance with the agreed standards for Parliamentary Services Level 5. The duties will include, but are not limited to, the following:
1. Support of one or more Assistant Secretaries (SES Band 1) within the Finance and Property Services Division and coordinate the administrative functions and operations of the work area.

2. Provide high-level administrative support to Finance and Property Services Executives as required. This includes diary management; coordination, management and quality control of correspondence and other electronic and paper-based material; the preparation of minor correspondence; financial management; conduct of less complex research; and the efficient use of office systems.

4. Initiate advice, regular reporting and respond to requests from Finance and Property Services Executives and stakeholders for information on administrative or operational matters.

5. Provide support on a range of divisional strategic coordination and support activities.

6. Contribute to the planning of a work area including development of branch business plans, establishing priorities and monitoring progress.

7. Undertake other duties as directed.

As the
**APS6 Executive Support Officer** you will be required to perform the following:
Under limited/general direction undertake duties in accordance with the agreed standards for Parliamentary Services Level 6. The duties will include, but are not limited to, the following:
1. Support the First Assistant Secretary (FAS) Finance and Property Services (SES Band 2) and manage the administrative operations of Office of the FAS FPS, including diary and mailbox management.

2. Assist with the coordination of the Office of the FAS FPS’ activities and monitor progress of key deliverables, ensuring completion within deadlines and achievement of required outcomes.

3. Manage accommodation arrangements, including the allocation of staff parking and access passes.

4. Contribute to the ongoing development of efficient and effective work practices across the Finance and Property Services Division to ensure completeness, accuracy and timeliness of information.

5. Research and prepare advice, coordinate information and reports on a diverse range of topics and assist sections with ad hoc tasks, including recruitment and procurement activities.

6. Prepare and review high level communications, correspondence, briefs and submissions as required.

7. Work collaboratively with the Office of the Secretary, Office of the Deputy Secretary and other executive support teams across the department.

8. Undertake other duties as directed.

These roles will require a Baseline security clearance as a minimum and the ability to obtain NV1.

If you are interested in this role, please

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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