Executive Assistant

All about us

At Baptcare, we care. Our Mission and Vision are lived through our WE CARE Values: for our residents, customers, clients, partners and supporters; with the very young through to the very old, the vulnerable, with families through all of life’s stages and challenges.
Baptcare is a purpose driven and faith-based organisation working across Victoria, Tasmania and South Australia, providing residential and community care for older people and support to children, families, and people with disability, financially disadvantaged people and people seeking asylum.

Our Values are Wellbeing, Ethics, Co-creating, Accountability, Respect and Effectiveness.
Baptcare is on a journey to mature its fundraising practice, including upgrading its administration platform. A desire to be hands-on in helping shape and grow Baptcare’s social impact, starting with processes and policies to enable scale is important.

About your new role

We have an exciting opportunity for you to join Baptcare as our Executive Assistant to the CEO. This c-suit Executive Assistant will be responsible to provide the Chief Executive Officer with a high level of administration and diary coordination to support a complex and varied workload. This role interfaces with key departments, the Executive Leadership Team and, as such, requires a skilled communicator, highly proficient in active listening, verbal and written communications.
In addition, the Executive Assistant will be the minute taker for the Executive Leadership Team (ELT) and other relevant committees and will act as a liaison point for all internal and external clients. You will work collaboratively with GM teams to contribute to a positive team environment and provide support for colleagues where applicable.
You will also be responsible for;
- Manage the CEO's diary
- Maintain effective relations with key stakeholders (both internal and external).
- Assist with monthly and ad hoc report production.
- Assist in the preparation of board reports and papers
- Arrange and coordinate strategic meetings (and other forums) including agenda development, minute taking, report preparation and coordination, preparing presentations and arranging facilities, social events, accommodation and catering for each function.
- Provide a high standard of general executive assistant and administrative services.
- Ensure invoices are coded correctly, authorised forwarded to Finance
- Arrange travel, transport and accommodation for the CEO

All about you

**In addition, you will also**:

- Demonstrated experience supporting a C-suite leader;
- Extensive experience in interacting with multiple stakeholders;
- Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation;
- Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment;
- Ability to professionally manage scheduling conflicts and recommend appropriate solutions;

Your Benefits
You will enjoy a great range of benefits and rewards including;
- Enjoy the benefits of salary packaging with up to $18,500k pa tax free
- Competitive Remuneration and Incentive Program
- A range of attractive product and service discounts from partner providers
- Supported Learning and Career Development program
- Flexible Working Arrangements including Work-From-Home days with a real work-life balance
- Satisfactory Police Check
- Satisfactory Working with Children Check
- COVID-19 vaccinations, or willingness to obtain before commencement
- Alignment with the Baptcare vision and mission
- Developed understanding of and empathy towards the ethos of the Christian faith

Only short-listed applicants will be contacted.