Executive Assistant

**About us**:
We’re known for being the country’s most popular rewards program, making the everyday worth more for millions of Aussies. But years of success and growth doesn’t happen by keeping up the status quo.

All the things that make working at Flybuys different as usual - these aren't just values we talk about. They’re built into everything we do, every day.

Be part of a company that's always questioned the norm. A business that's well-established, but still expanding. With one eye on the horizon.

And together we can make every day different as usual.

**Your Team**:
We've already built a pretty amazing team, but we're not looking for more of the same. Our day-to-day is made stronger when we surround ourselves with people who are different, like you.

We work really hard to build teams that support each other. It’s the kind of environment you’ll miss while you’re on holidays.

**The opportunity**:
There is no typical working week at Flybuys. But here are some of the things you might be working on, day-to-day;
- Provide administrative support to Flybuys ELT members.
- Respond to suppliers and externals in an appropriate and timely manner.
- Complete and manage required recording and reporting including executive reporting.
- Represent the team within the EA community across Coles and Wes.
- Prepare and process monthly expense reports.
- Manage and complete HR and people management administration.
- Act with complete confidentiality and integrity at all times through exemplary performance and executive decorum.
- Producing documents and information by transcribing, formatting, inputting, editing.
- Reviewing and routing correspondence, drafting documents, monitoring and initiating telecommunications and collecting relevant information.
- Plan and maintain the appointment schedule for the ELT members, planning and scheduling meetings and travel.

**The role**:

- Extensive experience in an Executive Assistant role, preferably supporting senior leaders.
- The ability to **quickly** build relationships with key stakeholders
- Experience supporting and guiding their Executives through significant organisational change and/or business growth
- A positive attitude, proactive approach and willingness to help others.
- Strong analytical, problem solving, organisational and project management skills.
- Excellent verbal and written communication skills.
- A high degree of multitasking and problem solving abilities.
- Demonstrable experience handling confidential information.
- Maturity, resilience, and the ability to work with mínimal direction at times.
- Corporate presentation and the confidence to liaise with all levels within a business.
- A drive and passion to contribute to learning and innovation.
- Strong capability across all Microsoft Office products.

We value ways of working that work for everyone, and use our different strengths to make us stronger. We work hard to make sure everyone’s voice is heard and respected equally, regardless of identity, background, position, ability or lifestyle.

So whether you’re an earlybird list maker, a night owl coder, a brainstorm chaser or a PowerPoint proof-reader, we want you to **Be You, With Us.**
- To ensure the safety and wellbeing of our employees and the community in which we operate, Flybuys (Loyalty Pacific) has introduced a Vaccination Policy which requires all persons entering a Flybuys (Loyalty Pacific) workplace, attending a Flybuys (Loyalty Pacific) work-related event, or entering other premises to undertake work on Flybuys (Loyalty Pacific)’s behalf to be fully vaccinated against COVID-19 or to hold a valid exemption (and to provide evidence of the same)._
- It is also a condition of employment that successful applicants provide evidence of compliance with Flybuys (Loyalty Pacific) Vaccination Policy and to undergo a National Police Check prior to commencing._

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