Administrative Assistant

**Position Title**:Administrative Assistant

**Position Type**: Regular - Full-Time

**Position Location**:Ballarat

**Requisition ID**: 25810

Potatoes. French Fries. Taters. You love them, we make them. In fact, we make 1 in 4 of the world’s frozen potato products and if you have eaten fries this week, there is a good chance they were ours.

**About the role**
- Provide high-quality correspondence, reports, agendas, budget tracking & presentations
- Schedule and coordinate meetings, appointments, and travel arrangements for engineering team members
- Efficiently handling procurement tasks for smoother operations and compliance, such as purchasing, invoices, material delivery and payment tracking
- Management of project documentation for greater access and compliance throughout project lifecycles, including health and safety and administrative records
- Prepare and distribute meeting agendas, take meeting minutes, and follow up on action items
- Accurately input and manage data in various systems and databases, ensuring data integrity
- Assist in the preparation and submission of expense reports for the engineering team
- Plan and execute the team competence matrix and development plans
- Participate in special projects where required

**About you**
- Budget management experience is essential
- Prior administrative experience is required
- Friendly, outgoing manner
- confident working with others at all levels
- High level of computer literacy with the ability to analyse data
- Ability to work independently and as part of the team
- Able to exercise judgement and discretion
- Familiarity with engineering terminology and principles would be advantageous

**What's in it for you?**
- Opportunity to be a part of a global iconic brand and a fun, high performing team
- Access to our Employee & Family Assistance Program
- Supportive team environment
- Competitive salary
- Opportunity to 'Chip In' and give back to the community as part of our yearly paid volunteer program

LI-RS1
- McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger._
- McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs._
- The health and safety of McCain employees and their families has been our number one priority since the start of COVID-19 pandemic. With vaccination restrictions easing across the globe we do not currently require employees to be vaccinated, but we reserve the right to change this mandate in line with health guidance and regulations in each country._
- Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with the _Global Privacy Policy_

**Job Family**:General & Administration
**Division**:ANZ
**Department**:Ballarat Plant Maintenance
**Location(s)**: AU - Australia : Victoria : Ballarat || AU - Australia : New South Wales : Gordon || AU - Australia : New South Wales : Lisarow || AU - Australia : New South Wales : Sidney || AU - Australia : Other : Reference job description || AU - Australia : Queensland : Brisbane || AU - Australia : Queensland : Morningside || AU - Australia : South Australia : Adelaide || AU - Australia : South Australia : Penola || AU - Australia : Tasmania : Hobart || AU - Australia : Tasmania : Smithton || AU - Australia : Victoria : Melbourne || AU - Australia : Western Australia : Perth

**Company**:McCain Foods (Aust) Pty.