Team Administrator

19 hours ago

Adelaide Region SA, Australia O’Brien Group Australia Full time

**About Us**

For over 30 years, O'Brien Group has operated within Australasia's premier venues. O’Brien Group Australia is a fully integrated company that owns and operates within major Australian and New Zealand stadiums and arenas including the Adelaide Showground It also holds a significant property portfolio of boutique hotels and key heritage-listed hotels.
Today with over 6,500 employees, 16 million customers served on an annual basis, and a host of exciting new ventures, O’Brien Group continues to be an innovative market leader in Australasia.

The Adelaide Showground is an icon of the Adelaide community and is home to a jam-packed events schedule including South Australia’s largest event, the annual Royal Adelaide Show. The variety of events we deliver allows us to cater for all functions, events, shows, and expos and we want you to join in too

**About the Role**

Reporting to the Venue Catering Manager, this blended position is a key driver in the delivery of a busy functions schedule through effective recruiting and rostering of casual staff members and providing general and financial administrative support.

This role includes:

- Staffing_:

- Conduct screening and interviews both virtual, phone-based, and in-person.
- Offer and confirm shifts to a large casual pool within the required time frames.
- Collect and verify applicable licenses and qualifications for staff e.g. Working Rights and Responsible Service of Alcohol (RSA).
- Coordinate induction and relevant training processes prior to staff working events.
- Oversee the production of all function staff documentation and ensure it is completed in a timely manner.
- Liaise with Payroll to ensure staff documentation is provided within relevant time frames to ensure staff is paid correctly within a timely manner.
- Effectively forward planning to recruit efforts to ensure deadlines are met and achieved within the expectations of management.
- Ensure sufficient staffing levels are secured to effectively deliver outstanding events, functions, and expos.
- General Admin/Finance:_
- Assist with invoice preparations and invoice distribution.
- Work according to and contribute to the documentation of procedures, processes of administrative tasks, and financial records.
- Track due and overdue incoming invoices and monitor payment due dates for invoices.
- Assist in the preparation of various internal and external reporting requirements, under the guidance and support of management and our Head Office.
- Respond to/follow up debtor inquiries and file/maintain documentation.

**About You**

To be considered for the role you will have:

- Relevant tertiary qualifications and/or practical experience in a similar role.
- Passion for excellent customer service, and strong communication skills (both written and verbal).
- Be willing to collaborate and pitch in to support a small team with the ability to build effective relationships with internal and external stakeholders.
- Excellent organisational and time management skills, proven ability to manage multiple tasks and readjust workload priorities to meet conflicting deadlines.
- a strong commitment to detail, and efficiency is paramount.
- Experience in Office 365 and rostering programs is highly regarded.
- A positive, resilient, and determined attitude that contributes to our team culture
- Recruitment or Payroll backgrounds are highly desirable.
- This role requires on-site coordination during functions; therefore, weekend and evening work may be required depending on event schedules._

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