School Operations Manager

**Job no**: 0049488
**Location**:Parkville
**Role type**:Full-time; Continuing
**Faculty**:Faculty of Science
**Salary**:UOM 9 - $129,154 - $134,374 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About the Faculty of Science and Science Secretariat**
Science at the University of Melbourne is among the most highly ranked Faculties of Science in Australia. Science is defined by its research excellence in the physical and life sciences and is at the forefront of research addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

We have over 150 years of experience in pioneering scientific thinking and analysis, leading to outstanding teaching and learning and offer a curriculum based on highly relevant research, which empowers our STEM students and graduates to understand and address complexities that impact real world issues and the challenges of tomorrow.

We aspire to engage the broader community with the impact that Science has on our everyday lives. Through the strength of our internships and research project offerings, our students are provided opportunities to engage with industry partners to solve real-world issues.

The Science Secretariat is the administrative unit for the Faculty of Science and all its teaching, research and commercial activities. The Secretariat is responsible for the policy development, planning, implementation and ongoing management of Faculty programs_._

**About the Role**
Operating under the broad direction of the Director of Strategic Operations, the School Operations Manager will support and advise Heads of School in the preparation, implementation and monitoring of operational initiatives and plans for the Schools.

The incumbent will assist in the development of an integrated resources plan for Schools, encompassing workforce planning, academic services, infrastructure, and responsible financial and asset management. The role will oversee the School operational planning process, monitoring progress throughout the year, evaluating outcomes and making recommendations for change.

The incumbent will build and maintain effective relationships with academic and professional staff within the allocated Schools, along with key personnel in the Faculty Senior Management team, to ensure that the School’s interests are represented, and are aligned with the objectives of the Faculty and the University. This may include representing the Schools on operational matters with major internal / external partners and stakeholders, or on internal committees.

The School Operations Manager is responsible for the management and efficient delivery of support services that are specific to the Schools within their portfolio while leading the professional staff in the provision of excellent service to the internal and external stakeholders.

Responsibilities include:

- Overseeing School administrative functions, establishing clear directions, common goals and open communication by fostering a work culture that supports the ongoing growth and development of the Schools
- In collaboration with Senior Faculty Managers, contribute to business development and preparation of the School’s annual budget
- Overseeing budget monitoring and reporting processes and make recommendations for remedial actions in the event of budget anomalies
- Supporting the responsible management of School resources, and the optimal utilisation of resources to deliver the best possible outcomes for the Schools
- Effectively motivating, coaching and managing staff to achieve goals. Providing clear performance expectations, regular feedback and document performance outcomes, ensuring poor performance is addressed and high performance nurtured and rewarded

**About You**
A detailed understanding of the higher education environment, including its strategic direction is crucial to the success of this role. The incumbent must have knowledge of the structure, organisation, systems and culture of the Schools, Faculty and University and demonstrated experience planning and delivering projects within this context.

The incumbent must have a willingness to work with changes in systems, or processes, and will need expert skills in coordinating and leading cross functional teams to be successful in this role.

The role requires a high degree of analytical, conceptual and problem-solving ability and demonstrated experience in delivering positive, innovative solutions to operational issues.
- Please note: To be co