Personal Assistant

POSITION DESCRIPTION

Position Personal Assistant

Position Number 0219K01 Level/Classification HEW0506

Reports to Director Information Technology Services

Unit Information Technology Services

Directorate Information Technology

Positions Supervised Nil

Position Purpose

The primary objective of this position is to provide high quality administrative support to the

Director Information Technology Services and the ITS Senior Leadership team. The role is

responsible for, but not limited to, the provision of high-level finance and human resources

related activities, management and analysis of reports, management of operational projects

that support the Directorate, ITS strategic and operational plans and those of the University.

This position also provides general administrative support to the wider IT Leadership team

and whole of the IT Services Office.

About Murdoch University

Murdoch University helps people discover how to make a difference, through education and

research endeavour, and remains one of the most inclusive universities in the country,

providing students with quality education and recognised academic standing within an

engaging and caring environment. We are a university for all, irrespective of background and

social standing with a focus on social equity, self-direction and freedom of thought and belief.

With strong links to government, business and the community, Murdoch University helps

people discover how to make a difference. We are a young, innovative and enterprising

university with more than 23,000 students and 1,700 staff across Perth, Singapore and Dubai.

We are committed to high quality education, innovative research, and strong community

engagement both locally and internationally.

Our Strategic Plan and Future Horizon 2017-2027 outlines an ambitious blueprint for

**development and growth, with a focus on one purpose**: to be a creative force for current and

future generations.

**We are clear about our two core goals**: to educate free thinkers who thrive in society and are

sought after by employers; and, to provide life changing solutions for the world’s big

challenges through our outstanding translational research and innovative practice.

About the Work Area

Information Technology Services are a critical partner in delivering innovative technology

leadership and delivery excellence in advancing the University’s strategic goals. Our teams

**provide key services across**:

- IT Planning and Governance
- Solutions Delivery
- IT Operations

In support of the University Strategic Plan and Future Horizon, IT Services seeks to drive the

transformation of a truly innovative digital technology experience in creating a vibrant campus

for business, industry, start-ups, health sectors, local and global investors, researchers,

students, alumni and the broader community to come together to learn, innovate, and

collaborate.

Reporting Relationships

Director IT

Services

Personal

Assistant

Associate

Director IT Associate Associate

Solutions Director IT Director Planning

Delivery Opertions & Governance

Key Responsibilities/Duties

1. Provide a high level of confidential administrative and secretarial support including:

- Respond to initial staff queries and where necessary triage complex queries to the

appropriate team member/s within the ITS Office.
- Manage Director’s inbox and flag any critical correspondence
- Manage Director’s diary and provide diary assistance to Associate Directors as

requested
- Maintain, coordinate and prepare meetings and appointments on behalf of the

Director and IT Leadership team
- Prepare and distribute meeting agenda and minute meetings as required
- Coordinate travel arrangements and expense management for the Director and IT

Leadership team
- Directorate support including building management, stationery and kitchen orders

and other general administrative tasks
- Maintain upkeep of all common areas including front and back of house and

maintenance of the IT printer/photocopier.

Murdoch University Position Description - Professional Positions

2. Support the Director by being up to date with the running of the Directorate

3. Assist the Director and IT Leadership team in monitoring and reporting on budgets and

ensuring that expenditure is in line with University and Directorate policies and

procedures.

4. Provide advice, guidance and administrative support to Directorate staff regarding

budget, financial and recruitment matters.

5. Prepare analysis and coordinate reports and ad-hoc projects as required.

6. Assist in the preparation of the Directorates Operational Plan and any other operational

or strategic activities for which the Director is responsible. Prepare Director’s credit

card acquittal and provide support in acquitting other departmental credit cards as

required.

7. Prepare purchase requests, expense invoices and memorandums on behalf of IT

management.

8. Liaise with a broad range of