Aps 6 / El1 Executive Assistant / Secretariat
2 weeks ago
Our client is a highly regarded Federal Government Department. The Chair of the Department is looking for an Executive Assistant at the APS 6 or EL1 level to support him. The role is based in Melbourne.
The position can be Non Onongoing, s26 or Labour hire for 6 - 12 months with potential for extension.
**Your duties will include**:
- Provide complex administrative services, advice and support, and work closely with the Division's leadership team.
- Manage the offices, including complex diary management and scheduling of visit programs.
- Identify and resolve complex administrative issues that may impact the delivery of these services.
- Assist with managing workflow, including prioritising submissions and briefings, meetings, and correspondence.
- Assess competing priorities and propose recommendations.
- Liaise, build and sustain collaborative relationships across the division and manage internal and external agency stakeholders.
- Lead complex coordination activities to deliver outcomes to meet relevant deadlines.
- Use discretion and judgement to plan and manage the flow of work and visitors.
- Process relevant financial transactions and reporting including travel and hospitality using SAP.
- assisting with the organisation of the Agency's Advisory Board meetings
- coordinating the preparation of meetings papers and briefs, including preparing meeting packs, managing budgets and meeting reporting requirements
- taking meeting minutes and following up actions arising
- tracking correspondence and actions arising
- establish and maintain relationships through effective communication, collaboration, negotiation and issues management to engage members and work areas within the Agency
- supporting the FOI function in relation to any requests relevant to the board
- supporting the Agency's parliamentary function by assisting with the coordination of Senate Estimates briefing material and actioning Questions on Notice and Question Time Briefs
- coordinating responses to the Agency's general enquiries and drafting correspondence to stakeholders; and
- assisting with other ad-hoc secretariat tasks.
**What you can bring to this role**:
- a positive, can-do, customer focused attitude
- strong communication and stakeholder engagement skills
- strong attention to detail
- trustworthiness and reliability
- resilience, and
- problem solving skills and the ability to adapt quickly to change.
-
Executive Assistant
1 week ago
Melbourne, Australia Australian Bureau of Meteorology Full timeAPS Level 4, Ongoing - $68,878 - $75,532 + 15.4% super - Melbourne The position on offer will provide direct Executive Assistant support to the following senior managers: - General Manager, Data Program - General Manager, Digital Channel and Customer Experience Design. The position will support more than one General Manager at a time. The position require...
-
El1 Finance Officer
1 week ago
Melbourne Eastern Suburbs, Australia Hudson Australia Full timeThis pay rate is inclusive of mandatory 25% casual loading Looking for your next leadership opportunity in federal finance? Minimum Baseline Clearance required. **EL1 Finance Manager (Federal Government - APS Experienced)**: **Location**: Yallambie, Melbourne (3-4 days in office) **Type**: Labour hire contract | 3-6 months with possible extension **Rate**:...
-
Executive Assistant Register
4 days ago
Melbourne, Victoria, Australia Commonwealth Treasury Full timeOverviewJoin to apply for the Executive Assistant Register role at Commonwealth TreasuryRoleThis register has been established to fill Executive Assistant vacancies across the Treasury and will be used to fill the following roles:Current ongoing APS employees: Ongoing and temporary transfer opportunities may be offered, under section 26 of the Public Service...
-
Executive Assistant Register
4 days ago
Melbourne, Victoria, Australia Commonwealth Treasury Full timeOverviewJoin to apply for the Executive Assistant Register role at Commonwealth TreasuryRoleThis register has been established to fill Executive Assistant vacancies across the Treasury and will be used to fill the following roles:Current ongoing APS employees: Ongoing and temporary transfer opportunities may be offered, under section 26 of the Public Service...
-
Secretariat
2 weeks ago
Melbourne, Australia Fair Work Ombudsman Full timeOngoing Executive Level 1 - Position available in Melbourne, Sydney, Canberra, Brisbane, Gold Coast, Hobart or Adelaide **About the FWO** The Fair Work Ombudsman (FWO) is an independent statutory office established by the Fair Work Act 2009. Our functions outline the responsibilities we have as set by the Fair Work Act 2009 to achieve our purpose: -...
-
Executive Officer
4 days ago
Melbourne, Australia Onpoint 365 Full timeCompetitive rates at an APS 6 level - Located in Melbourne and Canberra - Great work-life balance **Executive Officer** - **Competitive rates at an APS 6 level**: - **Located in Melbourne and Canberra**: - **Great work-life balance** Our Federal Government client is seeking an **Executive Officer** that is highly motivated, organised with excellent time...
-
Melbourne, Victoria, Australia National Disability Insurance Agency Full timeEL1 Assistant Director Insider Threat and Assurance Join to apply for the EL1 Assistant Director Insider Threat and Assurance role at National Disability Insurance Agency EL1 Assistant Director Insider Threat and Assurance 1 day ago Be among the first 25 applicants Join to apply for the EL1 Assistant Director Insider Threat and Assurance role at National...
-
Melbourne, Victoria, Australia Buscojobs Full timeEL1 Assistant Director Insider Threat and Assurance Join to apply for the EL1 Assistant Director Insider Threat and Assurance role at National Disability Insurance Agency EL1 Assistant Director Insider Threat and Assurance 1 day ago Be among the first 25 applicants Join to apply for the EL1 Assistant Director Insider Threat and Assurance role at National...
-
Aps6 Policy Officer, El1 Assistant Director
6 days ago
Melbourne, Australia Comcare Full time**Overview of the team and roles** The Regulatory Policy team provides advice as to the policy intent and appropriate implementation of legislation and related instruments concerning Comcare’s regulatory activities, in relation to the Work Health and Safety Act 2011 [the WHS Act] and Work Health and Safety Regulations 2011 [the WHS Regulations]. The APS...
-
Melbourne, Victoria, Australia National Disability Insurance Agency Full timeEL1 Assistant Director Insider Threat and Assurance Join to apply for the EL1 Assistant Director Insider Threat and Assurance role at National Disability Insurance Agency EL1 Assistant Director Insider Threat and Assurance1 day ago Be among the first 25 applicants Join to apply for the EL1 Assistant Director Insider Threat and Assurance role at National...
