Property Administrator

Company Description

As Australia’s own global real estate success story, the Colliers brand was established in Australia in 1976. With 2000 people operating from 23 Australian and 26 New Zealand company owned and affiliate offices, we provide a full range of professional services for real estate investors, owners and occupiers across transactions, advisory and management.

In 2021, we continue to build on a track record of revenue and profit growth, and have been widely recognised for our enterprising culture by the likes of:

- The Australian newspaper - ranked our ANZ business as the 20th most profitable enterprise in Australia, measured by return on shareholder funds.
- Aon - Best Employer in Australia four years in a row.
- LinkedIn - “Top 25 Companies where Australia wants to work”.

**Job Description**:
Based on the Northern Beaches you will provide support to a small team with day-to-day property management and facilities management administrative tasks.
- Create, maintain and search records on databases, tenant insurances, bank guarantees/securities, ensure that client’ and property information is accurate
- Assist Property Managers with the creation of budgets and reconciliation of outgoings in accordance with legislation and leases - data input, letters of advice to tenants
- Provide administrative support in relation to suppliers including modifying, renewing and extending purchase orders and arranging works and following up suppliers
- Provide administrative support for lease administration including sundry charges, reconciliations, document control and terminating tenants
- Manage the tenant arrears and weekly debtor process including chasing tenants and advising property managers of status
- Ensure brand compliance across all templates and clients reports in line with Colliers International global marketing and advertising guidelines Ensure data in systems are of highest quality and consistency across all properties
- Maintain REM files, reports, letters to ensure SOX compliance.

**Qualifications**:

- Minimum 2 years’ experience in a similar role
- Intermediate knowledge of Microsoft Word, Excel, PowerPoint
- Excellent communication skills and a high level of attention to detail
- Proactive and self-motivated, willing to add value to the team and have ability to work with mínimal supervision
- Professional and friendly telephone manner with ability to handle inbound and outbound calls
- Skill and experience in accurate data entry
- Willingness to work beyond core tasks as necessary to assist with any overflow from colleagues as appropriate
- Ability to build relationships at all levels of the business
- Experience in real estate / property industry
- Excellent problem-solving skills and attention to detail
- A friendly, professional individual who enjoys working within a team and contributing to both divisional and company success

Additional Information