Executive Support Officer

2 weeks ago

Canberra, Australia Ampersand Full time

$53.11 - $57.32 per hour + Super
- 3 Months Contract
- Canberra

**Executive Support Officer | 3 Months Contract | $63.63 p/h incl. Super.**
- **Rate**: $53.11 - $57.32 per hour + Super
- **Contract**: 3 Months Contract
- **Location**: Canberra

**About the Role**:
Working directly to the Executive Branch Manager, you will be joining a busy and fast-paced environment in providing executive support to the EBM. You are committed and thorough, with the ability to work at a high level across a range of activities in an agile and fast paced environment.

**Key Responsibilities**:

- Comprehensive diary management requiring the ability to multi-task competing priorities and being proactive in diary planning.
- Undertake research and prepare correspondence and other documents relating to the work of the Branch.
- Strategic and sensitive management of access to the EBM, including managing incoming calls and visitors to the EBM and the EBM Office more broadly.
- Ensuring the EBM is well prepared for meetings, including preparation of meeting documents and organising briefings as required.
- Arranging travel and accommodation and reconciliation of credit cards.
- Establishing strong stakeholder relationships with an emphasis on customer service. Liaising with multiple internal and external stakeholders in a responsive and professional way.
- Providing secretariat and other support as required, including preparation of agendas and minute taking with attention to detail.
- Undertaking other duties appropriate to this level of classification as requested by the EBM.

**About You**:

- Minimum of 3 years of experience providing executive support in a fast-paced environment, preferably within the public sector.
- Proven ability to manage confidential information with discretion.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and experience with diary management software.
- Ability to work effectively both independently and as part of a team.
- Experience with event planning and coordination is desirable.
- Strong communicator, approachable, flexible, with experience working in the public sector.

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