Executive Assistant

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: $97,955 - $111,142

**Grade**:VPS 4

**Occupation**:Other

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:8289

**About us**
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.

Together with our portfolio agencies, we are responsible for planning, building, operating and +maintaining Victoria’s transport, planning and land services for use by all.

We foster a safe, inclusive and constructive place to work.

Network Design and Integration delivers transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians.

**About the role**
**This is a 3 year Fixed Term Position**

**Key Selection Criteria**

To access the Position Description, please click here.

**Position accountabilities**
The Department of Transport and Planning (DTP) is responsible for shaping a safe, reliable and accessible transport system for all Victorians. We are seeking an experienced Executive Assistant to provide high-level administrative and executive support to the Executive Director, Public Transport Ticketing (PTT), and the wider PTT Executive Team.

In this role, you will manage complex scheduling and logistics, ensuring the smooth coordination of meetings, travel, expenses and business operations. You will be responsible for the preparation, editing and management of correspondence, reports, briefings and presentations, as well as overseeing the timely flow of parliamentary, ministerial and cabinet materials.

As the key point of contact for the Executive Director and PTT Executive Team, you will handle sensitive and confidential information with discretion, ensuring effective communication and information flow across the division. You will also research and investigate issues on behalf of senior leaders, preparing accurate and timely advice to support informed decision making.

This position also provides leadership and direction to support staff, guiding office processes and ensuring consistency in administrative practices across the division. Your role will be central in delivering specialist business administration services, offering advice and assistance to team members while ensuring high standards of service delivery.

To be successful, you will demonstrate strong organisational skills, excellent written and verbal communication, and the ability to manage competing priorities under pressure. A sound understanding of executive support in a complex environment, coupled with discretion, initiative and advanced computer skills, will be essential.

**Qualifications and experience**

**Desirable**
- Experience directly supporting senior management or an executive.
- Previous government experience.

**Culture Value**
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.

As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.

**What we offer**
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.

For further details please refer to Careers at the Department of Transport and Planning.

Pre-employment checks and employment conditions

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

**How to apply**

If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.

Applications close at **11.59pm on Friday, 19th September 2025.**

**Important Information**:
- Applications close Friday 19 September 2025 at 11.59pm

Posted
- 4 September 2025