Assistant Finance Analyst

PRIMARY DETAIL

Join Macquarie University as a valued member of our finance team, supporting the financial operations of clinical trial research in a collaborative and growth-focused environment.

Salary Package: From $83,580 per annum (HEW 5)+ 17% superannuation + annual leave loading
Appointment Type: 2x Full-time, 2 year fixed-term contract (with the potential for renewal)
Location: Wallumattagal Campus, North Ryde

The Role

Join Macquarie University’s Clinical Trials Unit (CTU) within the Faculty of Medicine, Health and Human Sciences in one of several newly created, entry-level roles designed to support your professional growth and development.

This is an exciting opportunity in the health and higher education sectors, with a clear pathway for progression. You’ll gain hands-on experience in a complex financial environment while building specialised expertise in clinical trial finance.

We’re looking for motivated, detail-oriented individuals who are ready to learn and grow.

In this role, you’ll provide essential financial and accounting support across a diverse portfolio of investigator-initiated and industry-sponsored clinical trials (Phase I to IV), in a high-volume transactional environment. Your responsibilities will include:
- Processing a high volume of financial transactions, including invoicing, vendor payments, and patient reimbursements- Tracking and managing trial revenue and expenses- Assisting with trial contract reviews and financial setup- Supporting month-end financial close and reporting- Ensuring compliance with internal policies and clinical trial agreements

Your role will be vital in ensuring the smooth financial operation of clinical trials. You’ll be part of a collaborative and dynamic team where priorities shift and teamwork is essential to success.

About You
You are detail-oriented, organised, and thrive in a fast-paced, high-volume environment where accuracy and attention to detail are key to success. With a proactive mindset, you take ownership of your work, follow up on tasks, and ensure priorities are progressed through to completion—while maintaining positive, professional working relationships across teams.

You are comfortable with performing routine and sometimes mundane transactional work, knowing that these tasks are critical for the smooth operation of clinical trials. You value being part of a supportive team and contributing to shared goals.

Your strong interpersonal and communication skills enable you to engage confidently with stakeholders, and quickly adapt to new challenges. You’re motivated by delivering accurate and timely financial support, and you understand the impact of your work on the overall success of the Clinical Trials Unit.

About Us
The

Clinical Trials Unit (CTU)

forms part of the

Faculty of Medicine, Health and Human Sciences

and plays a critical role in delivering high-quality clinical research across Macquarie University Hospital and MQ Health clinics.

The CTU Finance team oversees the financial management of all clinical trials, ensuring financial viability, compliance, and streamlined operations. This role supports a range of stakeholders, from Principal Investigators and clinical trial coordinators to sponsors and central finance teams.

We are a close-knit and supportive team, passionate about what we do and proud of the role we play in enabling impactful research. As part of this unit, you will enjoy a collaborative environment where your contribution is genuinely valued, and where you’ll be supported to learn, grow, and develop your career within the University.

Why Join Us?

Macquarie University is proud to rank among the top employers in the Australian Workplace Employers Index and has recently earned a five-star rating in the QS World Rankings, with top marks for employability.

As part of our commitment to creating a great place to work, we offer a range of benefits to support your success and wellbeing, including a:
- Vibrant and well-connected campus - Just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre, with convenient access to public transport.- Hybrid work options available following the successful completion of probation, supporting a healthy balance between on-campus collaboration and remote flexibility.- Structured support and mentoring to help you grow your skills and confidence in clinical trial finance, with opportunities to build specialised experience in university financial operations.

How to Apply

Essential Selection Criteria
- Degree in accounting/finance and/or equivalent relevant experience
- Proactive attitude with a strong willingness to learn and quickly adapt to new tasks and processes and effectively solve day-to-day problems as they arise in a dynamic, fast-paced environment
- Excellent organisational skills with strong attention to detail and accuracy
- Proficiency in Microsoft Office, including intermediate to advanced Excel
- Ability to manage competing prior