Executive Assistant and Office Manager

1 day ago

Sydney, Australia EST10 Full time

**Detailed Job Description**:

- $47 per hour + Superannuation | FTE $90+
- Collaborate with your MD in this highly client facing role & support office growth plans
- Temp to Perm opportunity - Gain insight into this brilliant company with exceptional projects

**What makes this company unique?**:
This boutique firm has been established for over thirty years delivering transformational, multi award wining projects Joining this office, you will be surrounded by colleagues passionate about high net worth design and architectural feats. Although a SME business, their team hail from many countries across the world and they are proud of their culturally diverse workplace Their new Studio, as you can imagine is beautifully designed and centrally located. The Managing Director that you will be supporting is highly respected, loved and holds industry accolades for their contribution to design. They wish to collaborate and have dynamic Executive Assistant that can be the link across the business. Their focus is to ensure role satisfaction includes mentoring and growth programs, training initiatives, birthday leave, team and individual acknowledgement activities as well as pet friendly days Enjoy coming to work every day in this great Temp to Perm opportunity.

**What is unique about you?**:
With a focus on people, clients, and engagement this role relies on your fantastic interpersonal and relationship building skills to enhance existing relationships and foster new ones. As the centre point for this office, your communication skills are effortless across verbal and written means and the team can rely on you to keep the studio running smoothly. With this 60% Executive Assistant and 40% Office Manager role, effective organisation is crucial, and you can implement any required processes needed to enhance your work. As someone who can prioritise, understand key business initiatives and work to time sensitive deadlines you can partner with this Managing Director to filter, redirect and assess where you can support them the most. This company values collaboration, respect, and ownership, sharing your insight and contributing across the business with your colleagues is highly valued. They are excited to welcome someone with drive and passion to join their team at an exciting time of growth.

**A snapshot of your role**:

- Extensive diary management and meeting coordination for high volume client offsites and internal stakeholder meetings & projects
- Ensure all memberships, affiliations and licenses are maintained for industry specific partners and events
- Oversee the organisation of the studio and manage all external vendor suppliers and building maintenance & IT requests
- Be an onboarding champion for new starters including access set up & security, organisation of team lunch inductions and other employee experience initiatives
- Review monthly expenses and credit card statements for the Managing Director and submit onto the finance portal

**How to apply**:
Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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