Office Administrator/bookkeeper

2 days ago

Sunshine West, Australia Ace Sign Company Full time

**Join ACE Sign as an Office Admin / Bookkeeper and keep our business running smoothly**
We are a leading sign-making company based in Sunshine West, Melbourne, known for our quality and industry reputation. In this dual-role position, you’ll ensure seamless office operations and precise financial management - the backbone of our success.

**Key Responsibilities**:

- **Manage day-to-day office administration**: reception, correspondence, supplies, and document control.
- **Handle end-to-end bookkeeping**: Accounts Payable/Receivable, payroll processing, bank reconciliations, and GST reporting.
- **Maintain accurate financial records** using accounting software (MYOB/Xero) and spreadsheets.
- **Support management with reporting**: Prepare weekly/monthly financial summaries and budget trackers.
- **Liaise with accountants**, suppliers, and clients regarding invoices, payments, and queries.
- **Assist HR functions**: onboarding documentation, leave tracking, and compliance filing.
- **Coordinate meetings**, schedules, and internal communications across teams.

**Qualifications**:

- Experience in **office administration + bookkeeping** preferred.
- Proficiency in **MYOB, Xero, or similar accounting software**.
- Strong skills in **Microsoft Office Suite** (Excel, Word, Outlook).
- High attention to detail with **accuracy in financial data entry and reporting**.
- Excellent organisational skills - ability to **prioritise tasks and meet deadlines**.
- Professional communication style (written and verbal) for client/supplier interactions.
- Basic knowledge of **Australian payroll, BAS, and GST compliance** (preferred).
- Experience in manufacturing, construction, or signage industry (advantageous).

**We Offer**:

- **Competitive salary** + paid overtime during peak periods
- **Stable full-time role** in a supportive, family-like team
- **Training opportunities** to expand your skills (e.g., advanced MYOB/Xero certifications)
- **Modern office tools**: Dual monitors, ergonomic setup, and cloud-based systems
- **Work-life balance**: Regular hours (8:30 am-5:00 pm) with early Friday finish

**If you’re a multitasker who thrives on precision and people, help us build the signs that build Melbourne**

**Job Type**: Full-time | **Location**: Sunshine West, VIC

**Job Types**: Full-time, Permanent

Pay: $55,000.00 - $60,000.00 per year

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

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