Executive Assistant, Sydney

1 week ago

Sydney, Australia Jefferies & Company, Inc. Full time

**Objectives of this role**

Provide support to the Head of Australian Equities and the Equities team, as directed, to ensure that Equities operations and administration run efficiently.

**Responsibilities**
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, adhering to the Jefferies Travel and Expenses policies
- Actively manage the expenses for the Equites team using the Concur system ensuring expenses are submitted and processed in a timely manner
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
- Provide assistance to the Corporate Access team if and when required
- Preparing briefs, reports, minutes and other correspondence
- Answering phones, screening calls and directing to the appropriate person or department
- Taking notes at meetings
- Booking meeting rooms and ordering breakfast and lunches for meetings
- Creating presentations as requiredPlan and orchestrate work to ensure that the Equities team priorities are met, organizational goals are achieved, and best practices are upheld

**Required skills and qualifications**
- Four or more years of experience in an administrative role reporting directly to senior management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- Experience in developing internal processes
- The Executive Assistant will be proactive, approachable, helpful and professional in performing each of the above functions

  • Executive Assistant, Sydney

    6 days ago

    Sydney, Australia Verkada Full time

    **Who We Are**: - Verkada is the largest cloud-based B2B physical security platform company in the world. Only Verkada offers six product lines — video security cameras, access control, environmental sensors, alarms, workplace and intercoms — integrated with a single cloud-based software platform. - Designed with simplicity and scalability in mind,...

  • Accounts Executive

    3 days ago

    Sydney, Australia Six Degrees Executive Full time

    Location: - Sydney- Job Type: - Permanent- Salary: - $88800 per annum- Contact: - Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team. As an Assistant Accountant/Accounts...

  • Only 24h Left! Project Engineer, Sydney

    7 days ago

    Council of the City of Sydney, Australia Sydney Metro Full time

    Update your details, view your application and progress. Project Engineer, Sydney (Royal Prince Alfred Hospital Redevelopment) At CPB Contractors, we know what it takes to construct a better future. Our track record speaks for itself – more than 90 years’ experience in transforming communities to help people live, work and move better. Today we are...

  • Marketing Executive

    2 weeks ago

    Sydney, New South Wales, Australia RWR Executive Full time $104,000 - $130,878 per year

    Your New Employer: You'll be joining a prestigious luxury watch brand known for its technical precision and timeless craftsmanship. This brand holds a strong presence across Australia and New Zealand and prides itself on delivering exceptional quality and innovation. The team is passionate and detail focused, with a close working relationship between local...

  • Executive Assistant

    5 days ago

    Sydney, Australia Beaumont People Full time

    Sydney CBD location - FT permanent opportunity - $91,959 + 17% super salary - Sydney CBD location - Full time permanent opportunity - $91,959 + 17% super salary = $107,000 package **The Organisation** Beaumont People are proud to be partnering with a reputable Tertiary Education Provider in the Sydney CDB who are seeking a talented Executive Assistant to...

  • Executive Assistant

    3 days ago

    Sydney, Australia Talent Connect Australia Full time

    Expressions of interest - Various roles in organisations that make a positive impact - Both permanent and temp to permanent roles available! Are you an exceptionally organised and detail-oriented Executive Assistant with a passion for working with organisations that care? Talent Connect are working with multiple impactful organisations within Social...

  • Associate - Ibd - Sydney - Energy

    3 days ago

    Sydney, Australia Batch Executive Full time

    Energy coverage - Global IB - Sydney based This global investment bank with a strong local platform and deal flow seeks an Associate level banker from an equally credible boutique or global IB. You will be primarily involved in the execution of high end M&A deals. A key player in the origination process, your responsibilities will include modelling /...

  • Executive Assistant

    2 weeks ago

    Sydney, Australia Beaumont People Full time

    Sydney CBD - Temporary opportunity with an immediate start (3 months) - $61.09 ph + super - Sydney CBD - Temporary opportunity with an immediate start (3 months) - $61.09 ph + super **The Organisation**: Beaumont People are proud to be partnering with a leading university near the Sydney CBD that is seeking a talented Executive Assistant to join their team,...

  • Executive Assistant

    2 weeks ago

    Sydney, Australia Sprint People Full time

    Career Executive Assistant - Supporting a truly wonderful leader - WFH Flexibility + Bonus Leave Days + Wellbeing Incentives + Company Socials - $90k-100k + super | Sydney CBD Office with Harbour Views Executive Assistants of Sydney, we present to you an opportunity that is truly like no other. We have partnered with an exceptional, industry-leading global...

  • Account Executive, Sydney

    2 weeks ago

    Sydney, New South Wales, Australia Josys Full time $120,000 - $180,000 per year

    Account Executive – Sydney, AustraliaLocation:Sydney, AustraliaAbout JosysJosys is a SaaS Management Platform redefining how IT operates. We provide a next-gen solution to manage SaaS sprawl by giving IT teams complete visibility and control over their software stack. With over $225 million in funding, we're one of the fastest-growing startups in Japanese...