Executive Assistant

7 days ago

Melbourne, Australia Australian Unity Full time

**Your New Role**:
12 Month Fixed Term Contract - The person in this role is required to work closely with the Group Executive - People & Culture to ensure that the business functions efficiently and that the executives are effective in their roles as a result of being highly organised, and always prepared and aware.

This is a pivotal role that demands exceptional time management and organisational skills, high

maintenance of confidentiality, a proactive and flexible attitude, the ability to work autonomously

and the ability to oversee a diverse range of support functions across a complex business. Strong

stakeholder management skills are critical.

**Your New Role**:

- Manage executive commitments and resulting workflow to ensure high priority tasks are completed as required, sufficient time is available to do so, and necessary information and briefings are provided
- Assist the executive to maintain their daily, weekly and periodic agendas
- Manage the executive’s diary appointments and preparation / flow of information to ensure that they are effective in their role - and to be done in a way so that all of our people, business partners and clients
- feel they receive an accessible and responsive service from the team
- Proactively liaise with other executives and staff, joint venture business partners, industry bodies, regulators and other external organisations
- Administer all room & equipment bookings and catering orders for executive meetings
- Manage all expense
- Manage all travel and accommodation
- Undertake reconciliation of relevant credit card statements
- Take the lead in coordinating specific projects that align with the strategic plan

**About You**:
You will have a high degree of judgement to ensure the needs of all parties are balanced appropriately and not unmet by the sometimes limited availability of the GE People & Culture or other executives.
- Extensive experience in support roles for Csuite executives
- Maintain confidentiality due to the sensitivity of the information dealt with in People & Culture
- Ability to work under significant pressure in complex environments
- Ability to travel and work flexible hours to meet business requirements
- Advanced skills in Microsoft Office suite and proficiency using digital channels
- Business qualification highly desirable

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