Administration Officer

2 weeks ago

Brunswick, Australia CSG Talent Full time

**Administrator Officer**

**Melbourne**

***
- **Join a global leader in process engineering with a focus on innovation and growth.**:

- ** Enjoy a vibrant and fun office environment with excellent amenities and onsite parking.**:

- ** Play an instrumental part in shaping and forming the business process and procedures.**

***

**Company Overview**:
Join a thriving global process engineering leader, focused on delivering cutting-edge solutions to pharmaceutical, biotech, and food industries, while fostering growth and innovation in Australia through continuous improvement and an open-minded approach.

**Position Overview**:
As Office Administrator, you'll contribute to operational excellence within our supportive team, playing a pivotal role in enhancing processes, coordinating seamlessly, and embracing continuous improvement in a dynamic environment, offering room for personal and professional growth.

**Responsibilities**:

- Collaborate with the team to enhance existing processes and systems, driving a culture of continuous improvement.
- Oversee and execute timesheet reporting, ensuring accuracy and timely sign-offs.
- Administer the VOIP system and support on-call roster coordination, contributing to seamless communication.
- Maintain rates, ticketing administration, and internal reporting, ensuring efficient operations.
- Play a pivotal role in the payroll process, reviewing and ensuring accuracy of compensation data.
- Manage onboarding and exit procedures, fostering a smooth transition for new and departing employees.
- Ensure compliance with company policies and procedures while supporting HR-related activities.
- Oversee accounts receivable and accounts payable functions, managing invoicing, payments, and reconciliations.
- Assist in financial reporting and bank statement reconciliations, contributing to accurate financial insights.
- Support project administration, creating folder structures and monitoring project updates.
- Undertake various ad hoc tasks, including phone/reception duties, facilities management, and event coordination.

**Qualifications and Skills**:

- Proven track record of contributing to process improvement.
- Self-starter with exceptional organizational skills.
- Strong communication skills to liaise effectively with cross-functional teams and stakeholders.
- Detail-oriented mindset with a commitment to accuracy and thoroughness.
- Adaptable and open-minded, thriving in a collaborative and evolving environment.
- Excel proficiency required for the role.

***

**Benefits**:

- Join a global leader in process engineering with a focus on innovation and growth.
- Work in a supportive and dynamic team with a strong commitment to continuous improvement.
- Work closely with a very supportive General Manager and have interface of headquarter.
- Enjoy a vibrant and fun office environment with excellent amenities and onsite parking.
- Hybrid work model.
- Embark on a role that has the potential to evolve with the company's expansion and your experience.

If you're a proactive self-starter with a passion for operational excellence and continuous improvement, we encourage you to apply. This is an opportunity to make a significant impact within a supportive and evolving global organization.

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