Project Administrator

Permanent Full Time Position
- Based in Lytton, Brisbane
- Oil & Gas Industry

Striving to set new standards, we’re a global group of problem solvers.

We’re a team. Bigger and better together, we leave egos at the door.

Yes, you can smash glass ceilings here - safely of course.

On-site, we’re recognised for our red overalls and our commitment to the job and each other. Embracing diversity, we work shoulder-to -shoulder with one focus: Doing it better together to sustain a more productive future for all.

Since its establishment in 1989, Contract Resources (CR) has experienced impressive growth, expanding globally and becoming a leading provider of specialised industrial and mechanical services to refineries, petrochemical plants, and industrial plants. With offices strategically located in Australia, New Zealand, and the Middle East, we are well-positioned to take on projects for clients around the world.

**_Purpose of Role_**
To provide administrative support to the Contract Resources Site Team and undertake related system administrative duties supporting the operational and commercial activities of the business and the specific projects being undertaken.

**_Company culture_**
Our unique blend of people, work ethic, skills, focus and attitude create a company culture that sets us apart to successfully operate in the sectors and regions we do. We are extremely proud of our company and strive to present and uphold ourselves in a consistently high manner.

Our people have always been our most valuable resource. Our branding of equipment and personnel has ensured we stand out no matter where we go, but it’s the impression our people make on customers which makes us truly memorable.

Our organisational mission and values were carefully crafted by the original founders of CR and reflect the beliefs of that group and the type of company CR wanted to become. They aim to identify what was deemed important to shape and support the company culture i.e. the way we do things at CR and guide us in our actions and decisions to meet our organisational goals. Our values have served us well to date and positioned us for the next stage of our journey.

**_Duties and responsibilities:_**
- Data entry - setting up projects in JMS as required and ensuring that these projects are setup according to contract conditions and in line with the CR Project Management procedure.
- Liaise with Business Support Coordinators to ensure that invoicing requirements are clearly identified and work in progress processes are clear to assist with optimal cash collection and accurate end of month position.
- Input of daily timesheets within required timing for labour, equipment, and 3rd party costs to provide key information for site managers.
- Ensure that the time sheets are in line with gate reports.
- Identify recurring non-recoverable costs and report to site manager.
- Project processing via SAP system
- Provide information for client requirements by specified time and input to client systems as required (e.g. SAP)
- Provide timesheet reports to site managers & supervisors prior to payroll deadline to ensure payroll accuracy.
- Work with Payroll team to ensure wage compliance and minimise back-pay or incorrect payments of wages.
- Complete and adhere to invoicing procedures for CR and other clients.
- Work with accounts payable to ensure 3rd party invoices are processed in the required time to assist with the maximum recovery of costs.
- Create purchase orders.
- Update purchase order status for all purchase orders associated with project to ensure accounting accuracy.
- Monitor and ensure accuracy of general ledger transaction listings and job profit and loss as part of end of month processes. Work with project managers to identify discrepancies.
- Monthly work in progress reconciliation
- Comply and ensure project compliance with end of month timetable.
- Work with Finance Team, Business Support Coordinators and Accounts Receivable to drive cash collection compliance in line with contract conditions.
- Run appropriate JMS reports to allow clear understanding of projects at any time in the process.
- Assist managers with budget vs actual reporting for projects, actively tracking costs and reporting to management.
- Track rostered days off, leave requests etc.
- Meet critical deadlines with specific cut off dates.
- General filing and processing of paperwork
- Maintain stationary levels.
- Ability to actively manage own time.
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**_To be considered for this role you will possess the following skills, experience and attributes:_**
- Minimum 2 years’ experience working within an office/administrative environment.
- Experience working in the Construction/Mining/Oil & Gas industry is not essential.
- Experience liaising with internal and external customers
- Experience of office / administration processes with the ability to learn and improve procedures.
- Ability to work with strict deadlines and timeframes
- Strong commitment