Aso - Him Audit Assistant

Location: Ballarat Central, VIC, AU, 3350

**$36.57 per hour + salary packaging | Permanent Full Time - 80 hours with ADO**

Mental Health Information & Data: Administrative Assistant in Ballarat

**About the Role**

The Health Information Administrative Support Officer will play a key role in ensuring the quality of mental health data and documentation across Grampians Health's Mental Health Services. You will assist with data validation, audits, and support the implementation of Activity-Based Funding (ABF) in both inpatient and community settings. Additionally, you will provide support to the Mental Health Tribunal Coordinator to ensure compliance with the Mental Health and Wellbeing Act 2022. Collaboration with clinical staff and stakeholders will be essential in maintaining data accuracy and service funding requirements.This role offers an opportunity to contribute to the efficiency and compliance of mental health services in the Grampians region.

**Key Responsibilities**

Ensure timely and professional administrative support under the direction of the Mental Health Health Information Manager
. Monitor and audit mental health data, including discharge summaries, service hours, diagnoses, and legal status updates, ensuring compliance with Mental Health & Wellbeing Act 2022
. Prepare for Activity-Based Funding (ABF) implementation, supporting data accuracy and reporting in line with mental health reforms
. Support the Mental Health Tribunal and Mental Health Wellbeing Act compliance, including document management, facilitating hearings, and liaising with stakeholders
. Maintain and monitor client data in systems such as CMI/ODS and IBA PAS, ensuring accuracy for reporting and legislative requirements

**Skills & Experience**

Experience in similar administrative role, preferably within a mental health setting, with a Certificate III or IV in Business Administration
. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with knowledge of CMI, IBA, and BOSSNET/Opal. Experience with medical records and mental health data systems is desirable
. Strong written and verbal communication skills, with the ability to liaise effectively with a range of stakeholders and maintain confidentiality
. Ability to monitor and audit data, identify issues, and propose improvements. Capable of adapting quickly to new systems and tasks
. Strong commitment to high standards, customer focus, flexibility, resilience, and integrity. Demonstrated ability to work both independently and as part of a team

**Interested?**

if you wish to discuss the role prior to applying, contact **Rebecca Carr Plange, Health Information Manager Mental Health**on **0439 651 411** for a confidential discussion.
- If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying_

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**

Flexible work arrangements and purchase leave opportunitie
- s Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
- s Access to Staff Fitness programStaff rewards and recognition program
- s

**Ballarat Region**

**Diversity and Inclusion**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.