Compliance & Documentation Officer

**Position Proposal - Compliance & Documentation Officer**_(Part-time - no more _than _25/h week - 3 month probation) _

We’re looking for someone to join our team who brings harmony, kindness, and above all, great energy and a genuine smile. Someone cheerful, positive, and proactive—always ready to go the extra mile. We value team members who not only have great ideas but also actively seek solutions to any challenges that arise.

The ideal person is passionate about their work, not just driven by a paycheck. They are eager to learn, grow, and contribute meaningfully to something bigger. If you believe in working with purpose and heart, we’d love to hear from you.
- Start Date: _ **June 2025**_1 - Work

Negotiable

Monday09:00 - 14:00

Tuesday 09:00 - 14:00

Wednesday 09:00 - 14:00

Thursday 09:00 - 14:00

Friday 09:00 - 14:00

The role begins hybrid, The Officer must attend occasional face-to-face meetings during her working hours and may be required to transition to regular office attendance when the organisation requires

2 - Role PurposeMaintain Abu Care Services’ quality, governance and regulatory documentation for NDIS, Aged-Care, DVA and internal policies, ensuring all records are accurate, current and audit-ready.

3 - Key Responsibilities
- **Document control and/or development** - create, update and archive client information, contracts, staff files, insurance certificates, forms and registers for employees and clients. (Clients medication management, money management and others chart/form development)
- **Regulatory monitoring** - track amendments to NDIS, Aged-Care and DVA rules, codes, policies; brief management on impacts. Attend to meeting required for these organizations or partners companies.
- **Insurance & licensing** - oversee renewal timetables and file evidence before expiry.
- **ReturntoWork**:

- oversee renewal timetables, follow up and recording of Injuries at work. Management and coordination.
- **Audit support** - organise quarterly file checks, compile evidence packs and log corrective actions.
- **Staff compliance** - verify that employee qualifications, training and checks remain current; issue reminders.
- **KPI reporting & meetings** - arrange monthly governance meetings, minute actions and produce simple dashboards.

Duties **include, but are not limited to,** the activities listed above.

4 - Mandatoy Courses and certifications you must hold. Before Starting

**Before Start**:
**Before start**:
Classification & PayEmployment typeHourly rate*SuperannuationPermanent part-time**A$37.35**11 % **SCHADS Award MA000100 - Social & Community Services Employee Level 3 Pay Point 1**

6 - ProbationA **3-month probation** applies. Performance will be reviewed evry month
- Accuracy and currency of document registers
- Employees documentation up to date.
- Clients's documentation, agreements and mandatory files up to date.
- Zero critical non-conformities in internal audits
- Timely follow-up of incidents and complaints
- Good Knowledge of NDIS, Aged Care, and DVA codes and policies.
- Development of files and data records
- Grants

7 - Additional Employment Conditions
- **Clock-in / Clock-out** - While working remotely, the Officer must record start, finish and break times using the company’s electronic time-tracking-location system.
- **Exclusive service during rostered hours** - The Officer must not undertake any other paid or unpaid work, freelance activity, study or personal business during rostered hours. Simultaneous employment (“double-working”) is deemed **serious misconduct and fraud**; breaches may lead to immediate disciplinary action, including termination and recovery of wages improperly claimed.
- **Policy compliance** - Adherence to all Abu Care Services policies, including confidentiality, privacy and data-protection obligations, is mandatory.

Advantage:
Second language

Previous experience in the role

**Job Type**: Part-time

Pay: $37.35 per hour

Expected hours: No more than 25 per week

Schedule:

- Monday to Friday
- Morning shift
- No weekends

**Education**:

- Diploma (preferred)

**Language**:

- Spanish (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: Hybrid remote in Woodville SA 5011

Application Deadline: 10/07/2025
Expected Start Date: 23/06/2025