Administrative Assistant

7 hours ago

Ascot Vale, Australia First Choice Allied Health Full time

**Administrative Assistant**

**First Choice Allied Health (Ascot Vale)**
- Casual
- Supportive team and learning culture
- Great team environment
- Clinic Based role

**About us**

First Choice Allied Health is a NDIS registered provider, offering a comprehensive range of health services including Speech Pathology, Occupational Therapy, and Psychology along with a team of professional therapists. We are an allied health clinic that primarily provides assessment and intervention to clients across a range of ages.

An exciting opportunity exists to join the First Choice team in a Casual (Full Time potential) based in Ascot Vale, VIC.

**The main duties of this position are**:
The Office Administrator will work closely with the rest of the admin team, clinicians and Practice Manager to:

- Ensure our clients and their families receive an excellent service
- Ensure a smooth client journey through our service from referral, booking, clinic admin and billing:

- Use client management software to ensure timely and accurate client bookings with appropriate clinicians.
- Ensure all paperwork is completed fully and accurately
- Diary and wait list management
- Support clinicians with administrative tasks (such as sending correspondence, scanning and filing).
- Ensure compliance in service delivery (Medicare, NDIS, DVA, 3rd party payers, WorkCover)

**About You**
- Ability to prioritise tasks with excellent attention to detail
- Excellent communication skills, both in-person and in-writing.
- A quick learner and willing to learn our internal systems.
- Good computer skills (able to use Microsoft Office with ease).
- Some experience with NDIS is desired but not essential
- Professional in representing our practice
- Reliable and keen to maintain high standards
- Warm and friendly with a positive attitude
- Must have valid Australian working rights

**What's on offer?**

Hr rate: from $28.5/hr plus superannuation, commensurate with your skills and experience.

**Why work with us?**
- We’re a team of fun, bubbly and supportive individuals.
- You’ll be part of a supportive team that treat each other like family.
- You’ll be part of making a difference to people and families by ensuring the clinic is running smoothly, creating WOW experiences for clients and a warm, fun and welcoming place to be.
- You enjoy a fast paced and challenging role in a company that prides itself on care.

**Job Type**: Casual

Pay: From $31.09 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Are you currently studying OT, Psychology or Speech Pathology? If not, do you have previous administration experience in the Allied Health field?
- Have you uploaded both a cover letter and your resume?

**Language**:

- English (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 05/12/2025

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