Purchasing Officer

About TAFE Queensland
TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. We have recently been named the State Winner of the 2021 Large Training Provider of the Year at the prestigious Queensland Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.
By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.
Your Opportunity

**We currently have 2 roles available**:
1x (AO3) Purchasing Officer1x (AO3) Receipting Officer

**In these roles you will**:

- Coordinate and undertake activities associated with the administration of the purchasing/ receipting.
- This position reports to the Team Leader.

These are Permanent, Full Time opportunities and will be based primarily at Ashmore, however you may be required to perform work at other TAFE Queensland campuses.
Key Responsibilities
- Ensuring that goods and services are purchased as efficiently and cost effectively as possible in accordance with the TAFE Queensland Procurement Framework, and relevant policies, procedures and templates.
- Providing accurate and timely advice and assistance to clients in relation to purchasing policies, procedures and processes for the sourcing of goods and services.
- Reviewing, verification and receipting of invoices ensuring compliance with purchasing policies and procedures.
- Obtaining and evaluating quotations, participating in information gathering processes where request for quote arrangements are required and assist in the preparation of offer documentation.
- Contributing as a team member providing purchasing, receipting, travel and other administrative services relevant to your team.
- Liaising/negotiating with supplier representatives to ensure products are obtained on a timely basis and at the most cost effective price.
- Performing approvals to the Procurement Delegation level of the position.
- Booking of flights, trains, rental cars, ground transportation and accommodation in accordance with TAFE Queensland Travel Policy and Procedures (including group bookings);
- Creation of Traveller and Manager Profiles as well as changing of cost centres on traveller profiles.
- Investigating and communicating the most time and cost efficient way of travel based on your expertise and the wishes of the (internal) customer;
- Coordinating invoices for flights, hotels etc. for the reconciliation of the AMEX Travel card once a month
- Contributing to the development of efficient administrative systems and processes as well as innovative and quality purchasing strategies to enhance the service provided to stakeholders.
- Demonstrating effectiveness in performing tasks of an administrative nature including research, analysis and problem-solving, task prioritisation, and goal achievement within predetermined deadlines.
- Work with Team Leader to prepare reports relating to areas of responsibility, ie. travel, purchasing and/or receipting
- Ensuring day to day activities align with business operations.
- Contributing to improvement in business processes and practices.
- Modelling and actively promoting an ethical and safe work environment that supports a culture of zero harm and best practice regarding health, safety, wellness and sustainability

How you will be assessed
The ideal applicant will be someone who has the following key capabilities:
*
- Displays the initiative, attitude and ability to thrive within a dynamic, challenging and changing environment.
- Well-developed skills in the utilisation of computerised management information systems, with particular emphasis on finance systems as well as general software packages.
- Demonstrated ability to work as part of a team, including reliability in organising individual workloads to meet deadlines, commitments and client service standards.
- Well-developed communication and interpersonal skills including abilities to effectively liaise, consult and negotiate with a diverse range of clients and work both independently and within a team.

How to apply
- A detailed resume; (indicating preferred role ie: Purchasing or Receipting)
- A cover letter that outlines your known skills, abilities, knowledge and experience in response to the “How you will be assessed” criteria above (maximum of 2 pages in total; and
- The contact details for two referees (one of whom is your current supervisor)

Please note - this expression of interest is open to TAFE Queensland employees only.

**Closing date**: 5:00pm, Tuesday 4 April 2