International Student Program Coordinator

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1433623

**Selection Criteria**:
**1. High level understanding of DET International Student Program including knowledge and understanding of the ESOS Act.**

**2. Demonstrated high level organisational, interpersonal and ICT skills.**

**3. Demonstrated capacity to work cooperatively as part of a team as well as independently and show initiative in program development with particular emphasis on developing increased home stay places.**

**4. Ability to develop positive and constructive relationships with agents, students, Language School Staff and families involved in the International Student Program.**

**5. Ability to speak Chinese, Mandarin, Vietnamese or Japanese an advantage, but not compulsory.**

**6. Present and act professionally and have a commitment to the ethos of the College**

**Role**:
[some out of Hours will be required for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**SUMMARY OF DUTIES**

**Under the supervision of the Principal and Business Manager, the ES1-R3 will be responsible for all administrative duties in relation to the placement and ongoing care of overseas students and will act as the delegate of the Principal in relation to the welfare of the students and liaise with the Principal, or relevant Assistant Principal, where required.**

**1. Source and manage home stay places and maintain a register of these and arrange pre arrival briefings for home stay families; complete site inspection visits and maintain records including Work with Children Checks and monitor student home stay; monitor student welfare whilst at school and at home, including visits to the home stay and liaising with student managers; provide on-call service to international students when required and; collect and return students from airport.**

**2. Manage all international student administrative requirements: check student visas, enrol new students and notify the McClelland College office of changes in international student details; provide an orientation program; monitor student attendance and progress and provide student information to parents on a regular basis.**

**3. Arrange translation services as required, including the delivery of translated English Language School and MCClelland College semester and interim reports to parents.**

**4. Maintain familiarity with all DET regulations relating to International Students.**

**5. Prepare marketing materials in conjunction with the Communications Officer in preparation for the Principal¿s overseas marketing trips; liaise with overseas agen