Administrative Officer

2 weeks ago

Perth, Australia Curtin University of Technology Full time

Full-time, fixed term opportunity until July 2026
- Attractive salary package - G05 + 17% superannuation
- Maternity Leave Cover within Properties, Facilities & Development (PF&D)

**Job Reference: 831384**

Curtin University is a vibrant, globally recognised institution ranked in the top 1% worldwide (ARWU 2024). Our dedication to innovation and excellence shapes every endeavour, fostering a workplace where every individual is valued and empowered to contribute to a brighter future.

**About the Role**

We are seeking a proactive and detail-oriented **Administrative Officer** to join our** Properties, Facilities & Development (PF&D) team** on a full-time, fixed-term basis until July 2026, covering maternity leave.

In this diverse and fast-paced role, you will primarily support the **Commercial Team**, which manages the leasing and tenanting of Curtin owned and leased properties. Additionally, you will assist the Director of PF&D with executive tasks and provide reception support as needed, ensuring the seamless operation of our busy, deadline-driven environment.

**Key Responsibilities**
- **Administrative Support**:Provide high-level administrative assistance to the Commercial team, including managing correspondence, maintaining accurate records, and handling sensitive information with discretion.
- **Diary and Inbox Management**:Coordinate and manage complex schedules and communications for the Director, ensuring priorities are effectively addressed.
- **Financial Administration**:Process invoices, raise purchase orders, and assist support smooth financial operations.
- **Document Management**:Prepare, edit, and format documents, reports, and presentations with precision, using advanced Microsoft Office and Adobe Acrobat skills.
- **Event Coordination**: Plan and manage meetings, workshops, and events, including venue booking, catering, and preparation of materials.
- **Process Optimisation**: Identify and implement improvements to administrative systems and workflows, ensuring efficiency and consistency across the team.

**What You’ll Bring**
- Demonstrated general administration experience in a fast-paced office environment. Experience with **legal administration**is highly desirable.
- Advanced skillset and proficiency using Microsoft Office and Adobe Acrobat.
- Exceptional time management and multitasking abilities to manage competing priorities effectively.
- Strong commitment to handling sensitive information with discretion.
- A proactive attitude and excellent communication skills to collaborate effectively across teams.
- Flexibility to pivot between tasks in a varied role.

**Work Requirements**:

- Full working rights in Australia

**Why Join Us?**
- **Generous benefits**:17% superannuation, salary packaging options, and excellent corporate discounts on health, wellness, travel and more
- **Exceptional leave entitlements**:20 days of annual leave + additional university observed public holidays, 26 weeks parental leave, 14 days personal leave, 17.5% leave loading.
- **Global excellence**:Be part of a university ranked in the top 1% globally (ARWU 2024).
- **Health & Wellness**:On-campus gym and fitness amenities, childcare centre, and GP/medical services available for Curtin staff.

***Please note: We are not engaging with recruitment agencies at this time.

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