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Administrative Specialist I

2 weeks ago

Crib Point, Australia KBR Full time

**Title**:
Administrative Specialist I

Company

Kellogg Brown and Root (KBR) is a leading Defence and Government professional services provider. KBR Australia has been engaged in working with Defence and Defence Industry for over 20 years and has core competencies in program and project management, engineering, asset management, integrated logistics support, procurement and training solutions, and provides in-depth expertise to a wide range of projects within the Defence sector.

The Role

**Primary duties and responsibilities include**:
Provide administrative support to the Training Operations Manager, Training Managers and Training Supervisors, including but not limited to:
Preparation and processing of Trainee Progress Reports

Completion of personnel forms for review and submission by Training Managers or relevant delegate.

Follow up of timesheets

Hardcopy and soft copy filing

Trainee feedback processing

Provide operational contingency to the CELCAT Scheduler and CAI Administrator roles.

Maintain Instructor compliance documentation to ensure currency.

Assist in HSE administration and record keeping

Provide high quality administrative support to other business functions when required

**Other duties and responsibilities**:
Act as CELCAT Scheduler when required

Act as CAI Administrator when required

Prepare meeting agendas, coordinate meetings and take minutes when required

Assist in other business administration from time to time where priority tasking arises.

**Skills and Qualifications include**:
Certificate III in Business Administration or equivalent or appropriate experience

Proven ability in data processing and the use of computer-based systems (Essential).

Proven ability in use of MS Office suite

A sound knowledge of the CELCAT Programming Software system and a Data Record management System such as Objective would be highly desirable;

**Detailed knowledge of Microsoft Office programs**: Word, Excel & Outlook (Essential)

Proven flexibility in an administrative capacity across a range of typical administrative tasks including drafting

Citizenship

Appointment to this position is contingent upon obtaining a Defence Security Clearance which includes being an

Australian citizen


Location

This position is located at HMAS Cerberus at Crib Point, Mornington Peninsula, Victoria, Australia.

Benefits of KBR

KBR is committed to supporting the professional development of staff at every stage of their career through in-house training, performance rewards and structured career paths. We offer a competitive package of lifestyle benefits that include family-friendly work hours. KBR is a quality assured equal opportunity employer. Also included:
An on-going opportunity

Work and live locally

2pm finish every Friday

Training and career development programs

Salary sacrifice options

Additional leave purchase options

Use of Navy facilities, including Gymnasium and Pool.