Administration and Records Assistant

**JLL empowers you to shape a brighter way**.

**_ Shaping the future of real estate for a better world_**

**_
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working._**

**_
We bring to _**_life see_**_ a Brighter Way in all that we do by _**_seeking_**_ better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way._**

**_
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat._**

**What this opportunity involves**:
As the Administration and Records Assistant, you will play a crucial role in overseeing and enhancing our Business Support Services and Records Management functions. You will be responsible for maintaining safe and compliant facilities, managing records and documents, and providing exceptional support to our clients and internal stakeholders. This role requires a strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.

**An Overview of the role**:

- Maintain accurate records through our client records management system
- Coordinate the annual destruction process of physical records
- Manage safe custody operations in accordance with company policy
- Develop and maintain relationships with key internal and external stakeholders
- Deliver records management procedural training and induction sessions
- Provide advisory support on records management activities and procedures
- Assist with general administrative tasks such as stationary stocking, mail procedures, and invoicing
- Support workstation moves and office relocations
- Maintain safe and compliant workplaces
- Identify opportunities to reduce costs and improve operational standards
- Conduct regular floor walks and address repairs and maintenance requests
- Undertake manual handling activities as required
- Provide backup assistance to the Workplace Coordinator

**Sounds like you? This is what we are looking for**:

- Previous experience in administration is essential. document/records management is advantageous
- Passionate about customer service, building relationships and creating efficiencies
- Eager to contribute and be part of a **high** performing team (mediocrity is not acceptable)
- Process driven with the ability to be creative
- Extroverted and open minded - must have a vibe
- Excellent customer service skills
- Strong interpersonal and communication skills
- Ability to work independently and prioritize tasks effectively
- Proficient in Microsoft Office products

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

**Location**:
On-site -Brisbane, QLD

**_ JLL Privacy Notice_**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.