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Information Management Officer

2 weeks ago

Geelong, Australia City of Greater Geelong Full time

**Information Management Officer**:
**Job no**: 499509
**Work type**: Permanent Full Time
**Classification**: Band 4 ($69,560 - $74,316 pa)
**Categories**: Administration & Support, Information Technology

**About the role**
In this role, you will provide accurate and timely electronic and hardcopy document/records management, archival and mail distribution services for the City.

**Work type: Permanent Full Time**
**Classification**: Band 4 $69,560 - $74,316 pa plus super

Key responsibilities include:

- Identifying the appropriate classifications, retention periods and indexes for document/records registration.
- Scanning and registering documents within the stated timeframes and in accordance with procedures and workflows.
- Monitoring the capture and associated activities of electronic and hardcopy documents and making appropriate amendments.
- Reviewing document distribution emanating from the Unit to ensure accuracy is maintained.
- Responding to inquiries and requests for assistance from Council staff in the use and management of the electronic document & records management system (EDRMS).
- Assisting with the cataloguing, registration and boxing of files and documents received for archiving.
- Maintaining hardcopy files and documents to recognised records standards.
- Tracking the movement of files and documents and update the appropriate tracking mechanisms.
- Retrieving and returning files and documents from archival facilities.
- Monitoring the condition and storage capacity of Council records storage facilities.

**About you**
To be successful in this role, you will have experience in the field of Records/Information Management and a sound understanding of related practices including the ability to classify/catalogue, index and register documents and files.

Essential Experience:

- Certificate/diploma in Records Management or a related field, or several years’ experience and a demonstrated sound knowledge of records and document management practices.
- An understanding of relevant legislation for records and electronic document management.
- A proven ability in prioritising work and meeting strict deadlines.
- A commitment to the delivery of high quality customer service.
- The ability to undertake the physical activities involved in archival and mailroom duties.

**Child Safety Responsibilities**
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.

**Diversity and Inclusion**

**Create our future together at the City of Greater Geelong**
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

**Applications and Enquiries**
- We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared._

**Advertised**: 25 Jan 2025 12:00 PM AUS Eastern Daylight Time
**Applications close**: 09 Feb 2025 11:55 PM AUS Eastern Daylight Time