Executive Support Officer

**Ongoing Full Time**:

- **Location: Glenfield**

**About the Department of Education***

The Department of Education is the largest provider of public education in Australia with responsibility for delivering high-quality public education to two-thirds of the NSW student population.

For more information about the Department of Education, please visit NSW Department of Education

**School Improvement & Education Reform**

School Improvement & Education Reform leads and directs the operations of more than 2200 NSW public schools to maximise the academic achievements of all students and create a culture of success, learning and a desire to achieve, underpinned by innovative, adaptive and supportive strategies that also supports the quality of teaching and educational leadership at the school level. The division is responsible for managing policy, strategies and operations that support principals, teachers and students in preschools, infants, primary, secondary, central and community schools, specialist and comprehensive schools, specific purpose schools, intensive English and environmental education centres. The overarching goal of School Improvement & education Reform is to achieve the best possible outcomes for the students in our public schools from preschool to year 12.

**About the role**

This role will manage the day to day administrative functions in the Executive Director’s office to support the work of the senior management and the staff including management of customer service, records and correspondence, equipment and stores and staff and school matters.

**Your key accountabilities will include but not be limited to;**
- Providing high quality clerical and administrative support, including the word processing and production of multi-faceted reports and audio-visual presentations.
- Providing exemplary customer service to DoE staff, to staff in other government departments and to members of the community.
- Establishing and maintaining effective records management and administrative systems as required for the Executive Director and team and monitoring project schedules to ensure adherence to deadlines.
- Preparing correspondence as negotiated with the Executive Director.
- Communicating and negotiating with senior officers, other internal staff and external bodies in the organisation of meetings and travel arrangements.
- Overseeing the work of the Executive Support team and ensure provision of relevant training and professional learning opportunities.
- Assisting with extraction and maintenance of information within corporate and internet based databases.
- Collaborating with other senior management areas to support the work of the senior officers.

For further information please view the **role description**

**Essential requirements of the role**
- Hold a Valid Working with Children Check for paid employment

**Key knowledge and experience**
- Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

**About you**

We are seeking someone who has high attention to detail and the ability to mage competing priorities in a fast paced high volume environment. You will need to be able to consult with internal and external stakeholders and have a high regard for customer service delivery in a timely manner.

**Benefits**
- Opportunity to make a difference at Department of Education
- Flexible work-life balance
- Competitive salary
- 35 hour week

**How to apply**

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role as well as providing answers to the 2 pre-screening questions below:
Targeted Question 1 (maximum 300 words)
- If successful in the position of Clerk 7/8 Executive Support Officer, how would you ensure a high quality of executive support continues to be provided across Metropolitan South and West School Performance Directorate?_

Targeted Question 2 (maximum 300 words)
- If successful in the position of Clerk 7/8 Executive Support Officer, how would you build the capacity of Administrative Officers to add value to the work of Directors, Educational Leadership across Metropolitan South and West School Performance Directorate?_

**This is a child-related role. **As a condition of employment you will be required to provide a Working with Children Check (WWCC) Clearance number and complete a National Criminal Record Check. Visit the website for more information.

**Closing date**: Wednesday 19 April at 11:59pm.
- A talent pool may be created through this recruitment process. A talent pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months._