Administrative Professional Support

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $110,000

Job Description:

", "

We are seeking a highly organized and proactive administrative professional to provide comprehensive support to a Partner.

", "

In this dynamic role, you will be instrumental in managing their daily operations, ensuring seamless administrative flow, and contributing to their professional and personal efficiency.

", "

The ideal candidate will have excellent organizational skills, teamwork and collaboration skills, ability to prioritize tasks, meet tight deadlines, and assist the Partner of a busy law firm.

", "

You must also possess intuition and emotional intelligence to make good decisions and communicate effectively with all members of the firm.

", "Key Responsibilities:", "
  • Manage the Partner's diary, including scheduling meetings, notifying them of daily attendances, and proactively arranging appointments.
  • Triage communications by efficiently handling incoming phone calls, assisting with client inquiries when the Partner is unavailable, and daily reviewing and sorting their email inbox.
  • Liaise with the legal team, acting as a key point of contact with lawyers on the Partner's team regarding client matters and firm operations.
  • Support business development by assisting the Partner with events, client opportunities, and other initiatives.
  • Manage time entries, ensuring the Partner's daily time is accurately recorded and entered into the practice management software.
  • Assist with legal documentation, helping to collate briefs for barristers and prepare court and other necessary legal documents.
  • Perform data entry, accurately inputting data into CRM and document management systems.
  • Provide general support, offering comprehensive administrative and personal assistance to the Partner.
", "Requirements:", "
  • Relevant experience in an Administrative or similar support position, preferably in the legal industry or another professional services firm.
  • Demonstrated experience in effectively managing complex schedules, triaging calls and emails, and coordinating appointments for senior professionals, ideally in a fast-paced environment.
  • Strong preference for someone with legal exposure, supporting the preparation and creation of legal documentation.
  • Prior experience with Business Administration, Business Development, and Client Relationship Management.
", "

The successful candidate will possess excellent communication skills, strong attention to detail, and the ability to work well under pressure.

",

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