Executive Assistant

1 week ago


Brisbane, Queensland, Australia Colliers Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the National Director and senior operators within our Brisbane City & Metro Sales division.

Key Responsibilities
  • Administrative Support: Provide exceptional administrative support to the National Director, including diary management, email management, and prioritization of tasks.
  • Project Coordination: Assist with coordinating corporate initiatives, including scheduling sales meetings, circulating internal correspondence, and managing CRM databases.
  • Document Preparation: Prepare client correspondence, submission documentation, and presentations, ensuring accuracy and attention to detail.
  • Financial Management: Manage expense claim forms, credit card statements, and billing and invoicing of clients, ensuring compliance with auditing requirements.
  • Event Planning: Arrange and coordinate successful client and staff events and functions.
Requirements
  • Administrative Skills: Possess intermediate to advanced MS Office skills, with fast and accurate typing speed.
  • Attention to Detail: Be meticulous with spelling and grammar, and possess strong attention to detail.
  • Organizational Skills: Ability to multi-task and manage competing priorities.
  • Initiative and Creativity: Proactive nature with demonstrated initiative and creativity.
  • Industry Experience: Previous experience within real estate or professional services environment desirable.
  • Technical Skills: Proficient in Excel and implementing simple formulas, and knowledge of Adobe InDesign essential.
About Colliers

Colliers has a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills, and accelerate their careers.


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