Real Estate Administrator

1 week ago

Warragul, Victoria, Australia beBeeProperty Full time $65,000 - $85,000
Property Manager

The role of a Property Manager is responsible for delivering exceptional property management services to clients. The successful candidate will be part of a dynamic team that excels at maintaining an efficient, customer-centric and responsive operational profile.

Key Responsibilities:
  • Day-to-day management of properties to ensure timely completion of tasks and meet client expectations.
  • Lease preparation, storage shed leases/files and private inspections with prospective tenants as required.
  • Liaising with landlords, tenants & tradespeople to maintain effective communication channels.
  • Booking weekly Open For Inspections (OFIs).
  • Conducting open for inspections midweek and on a Saturday roster.
  • Processing all rental applications to a high standard and within the required timeframe.
  • Preparing files for new tenancies and completing condition reports prior to tenancy commencement.
  • Negotiating, preparing and executing lease renewals.
  • Advising landlords when a notice to vacate has been received on their property.
  • Completing final inspections and coordinating any cleaning/repairs to enable re-letting of the property and coordinating the release of bonds.
  • Entering maintenance/repairs in a timely manner and attending tribunal hearings as required.
  • Assisting with landlord payment runs and appraising new business/rental properties when required.
  • Maintaining strong relationships with landlords and tenants.
  • Conducting annual rent reviews and completing vacating checklists.
  • Scanning and filing maintenance invoices and managing rent arrears.
  • Assisting with commercial rent roll when necessary and ensuring the smooth running of the rental department.
  • Providing quality control and internal training.
  • Archiving and general filing and maintaining a tidy workspace.
  • Managing work requests and tasks from other staff members as they arise.
Requirements:
  • Excellent telephone etiquette and interpersonal skills.
  • Proficiency in Microsoft Office programs including Excel and PowerPoint and accurate word processing.
  • Ability to effectively communicate with people at all levels.
  • Flexibility and ability to manage competing demands and prioritize tasks.
  • Attention to detail and high level accuracy.
  • Effective organizational skills and written communication skills.
  • Stress management skills and excellent time management skills.
  • Exceptional communication skills and admirable presentation.
  • Ability to work under pressure and prioritize tasks appropriately.
  • Sound and detailed knowledge of the Residential Tenancies Act.
  • Commitment to providing exceptional customer service at all times.

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