Executive Administrator

2 weeks ago

Canberra, ACT, Australia beBeeAdministrative Full time $90,000 - $110,000
Job Opportunity

We are seeking a highly skilled and organized administrative professional to provide exceptional support to our Managing Director. This role involves providing high-level executive assistance, managing the firm's day-to-day operations, and ensuring efficient management of confidential and sensitive matters.

Key Responsibilities:

  • Screen and attend to confidential and sensitive inquiries
  • Administer, proofread, and draft correspondence, reports, presentations, and meeting documentation
  • Prepare and distribute agendas, attend meetings with the MD, and take minutes as required
  • Use discretion in the MD's absence to refer urgent matters to the appropriate person
  • Coordinate sales campaigns, prepare confidential files, and support the preparation of documents and marketing materials
  • Undertake routine payment and reconciliation of incoming invoices, expenses, and credit card statements
  • Facilitate connectivity between teams and ensure smooth office operations

Requirements:

  • Proven experience as an Executive Assistant or similar administrative role
  • Ability to think critically and solve problems quickly
  • Excellent communication and interpersonal skills
  • Highly developed organizational and prioritization skills
  • Awareness of confidentiality and discretion when handling sensitive information
  • Advanced skills in Microsoft Office Suite

Benefits:

  • Competitive salary and benefits package
  • Opportunity to work with a global leader in real estate
  • Chance to develop your career in a dynamic and supportive environment

About Us:

We are a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions. Our core values of teamwork, ethics, and excellence are fundamental to everything we do.

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