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Administrative Support Specialist

2 weeks ago

Albany, Western Australia beBeeSpecialist Full time $90,000 - $120,000
Job Title:

Administrative Support Specialist

About the Role:

We are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide high-level administrative support to Project Managers and functional leaders, ensuring seamless execution of projects.

This is a 12-month contract with the possibility of extension.

Key Responsibilities:
  • Provide diary support and meeting management for General Managers and Project Managers.
  • Process SAP Concur expense claims for General Managers and Managers.
  • Manage travel bookings and arrangements for projects.
  • Liaise with Project Managers to ensure project support is aligned with project requirements.
  • Support functional leaders as needed.
  • Prepare presentation packs for projects and functions.
  • Coordinate onboarding of new team members.
  • Manage ICARE, inbox, mail lists, and upcoming events.
  • Liaise with building management regarding office requests.
  • Process SES, invoices, purchase orders, bank guarantees, and Docusign submissions.
  • Establish good working relationships with EPCM Administrators.
  • Oversee Contractor Management maintenance in Org charts.
About Us:

We are a leading engineering staffing provider with over 90 years' combined experience. We offer our clients the engineering and technical expertise they need, wherever and whenever it is needed. Our services include securing visas and work permits, providing market-leading benefits packages, and accommodation, ensuring contractors are safely and compliantly able to support our clients.